PMO Lead | Melbourne
Initial 12 Month Max-Term contract
Supporting across a range of high-profile integration projects
True flexibility and hybrid ways of working
About the Role
We have started a multi-year and discipline program of work toupliftourexisting core systemsacross Australia and New Zealand over the next few years (the 'OurTools' program).
Our Tools willimpactthe whole business in some way from executive leaders through to ourdrivers and frontline teams. The program willimprove howKineticmanage finance, procurement, people info, payroll, legal, the maintenance of our buses, servicedeliveryand safety.
ThePMO Leadis responsible forcoordinating,schedulingandmaintainingoversight of training and workshop activities that support the delivery of change initiatives across the business.
You'll also work closely with business leads, projectmanagersand system integration partners to provide clear visibility of the full training schedule, proactively manage conflicts, and minimise disruption to operations and project timelines.
Inaddition,you will supportOur Toolsproject managersby coordinating day‐to‐day activities,maintainingprojectdocumentation, and ensuring effective communication and follow‐up. The role helps keep projects organised, on track, and aligned with agreed schedules, governance, and reporting requirements.
What You Will Do
Coordinate and maintain detailed training and workshop schedules across multiple locations, audiences and project milestones
Manage participant nominations and attendance across multiple sessions/streams, ensuring the right people are scheduled into the most appropriate sessions
Work closely with business leads, project managers and system integration partners to maintain clear, up-to-date visibility of schedules,



changes and expectations
Identify and resolve scheduling conflicts early (including operational constraints and competing priorities) through negotiation and replanning to minimise impacts to individuals, sessions and project timelines
Maintain accurate training, attendance and project records (schedules, registers, trackers and documentation) to support reporting, governance and decision-making
Provide day‐to‐day coordination and administrative support to Project Managers across assigned projects, including meeting coordination (agendas, minutes and action tracking) and stakeholder communications/logistics
Support project reporting and administration, including status updates (progress, risks, issues and dependencies) and financial/resource tracking (timesheets and invoicing), in line with agreed frameworks, standards and processes
What You Will Need
Proven experienceinPMO environments,training coordination,scheduling,workforcecoordinationor similar roles– ideallywithin a system implementation environment
Demonstrated ability to manage complex schedules involving large numbers of people
Solid organisational skills with high attention to detail
Experience working with multiple stakeholders across a large, operationally focused organisation
Confidenceidentifyingissues, managingdependenciesand negotiating practical solutions
Comfortable working in a fast-moving environment where plans may change
PreviousLearning Management Solutions(LMS)administrationwould be viewed favourably
Kinetic is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.
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📌 Pmo Lead (Melbourne)
🏢 Kinetic
📍 Melbourne