We're seeking a compassionate and dedicated Office Manager to join their team. The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, compliance, and a productive work environment. The role involves strategic planning, resource coordination, and staff supervision to support organizational objectives and maintain smooth office functions.

Key Responsibilities:

Operational Planning and Oversight:
- Contribute to the development, implementation, and review of office systems, processes, and service delivery standards. Assist in setting priorities to ensure high-quality and productive administrative operations.

Resource and Space Management:
- Oversee the allocation and utilization of human resources, workspace, and equipment to support optimal office performance.

Team Leadership and Performance Monitoring:
- Assign tasks, delegate responsibilities, and monitor staff performance to ensure work is completed accurately, on time, and in line with established standards.

Records and Financial Administration:
- Manage office records, accounts, and documentation, ensuring accuracy, confidentiality, and compliance with organizational and legal requirements.

Stakeholder Liaison:
- Act as the primary point of contact with internal and external professionals to coordinate office activities and facilitate the resolution of operational issues.

Office Maintenance and Supplies:
- Ensure office facilities, equipment, and supplies are properly maintained and replenished to support uninterrupted operations.

Health, Safety, and Compliance:
- Promote and maintain a safe working environment by ensuring compliance with occupational health and safety (OHS) regulations and implementing workplace safety standards.

Legislative and Policy Adherence:
- Ensure all office operations align with relevant government legislation, policies, and internal procedures.

Human Resources Coordination:




- Oversee personnel-related activities including recruitment, onboarding, training, performance management, promotions, payroll coordination, and day-to-day staff supervision.

Essential Qualifications:
- Diploma or Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
- Proven experience in office management, administration, or a supervisory role, preferably within a similar operational environment.
- Demonstrated ability to manage teams, allocate resources effectively, and oversee multiple administrative functions simultaneously.
- Strong understanding of office systems, procedures, and record management.
- Excellent communication, interpersonal, and leadership skills to coordinate with staff, management, and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
- Solid knowledge of occupational health and safety (OHS) regulations and workplace compliance standards.
- Sound understanding of financial and payroll processes, including budget monitoring and expense tracking.

Desirable Qualifications:
- Certificate or advanced training in Leadership and Management, Human Resources, or Work Health and Safety.
- Familiarity with customer service principles and continuous improvement processes.

Personal Attributes and Core Competencies:
- High level of organizational and time-management skills with the ability to prioritize competing tasks.
- Attention to detail and commitment to accuracy in record-keeping and reporting.
- Problem-solving mindset with initiative to identify and resolve operational issues.
- Integrity, confidentiality, and professionalism in handling sensitive information.
- Ability to work independently as well as collaboratively in a team environment.

Other Requirements:
- Eligibility to work in Australia (citizenship, residency, or valid working visa).
- Willingness to undertake further training or professional development as required by the organization.

📌 Office Manager (Victoria)
🏢 OctoSeek
📍 Victoria