Facilities and Assets Administration Support Officer

Bowen Hills QLD 4006, Australia

Posted Tuesday 21 July 2026 at 2:00 pm | Expires Wednesday 12 August 2026 at 1:59 pm

At Lives Lived Well, we've been supporting people impacted by alcohol and other drugs for over 50 years. We also provide services for mental health, gambling concerns, and support for people transitioning from correctional centres. As a values-driven organisation focused on clinical excellence and innovation, we're growing fast - and we'd love you to be part of our journey.

Lives Lived Well is a leading not-for-profit organisation delivering alcohol and other drug, mental health and community services across Australia. We work alongside people, families and communities, combining evidence-informed practice, lived experience and strong partnerships to support lasting change and wellbeing.

We are looking for a Facilities and Assets Administration Support Officer to provide high-level administrative and systems support to our Facilities and Assets team, including fleet. This role supports service requests, contractor coordination, maintenance records, compliance requirements, asset lists, site schedules, planned preventative maintenance programs and the ongoing use of systems such as a Computer Maintenance Management System.

The Opportunity

This is a hands-on, customer-focused role sitting within our Operations team in Bowen Hills, where you will be a key point of contact for facilities, maintenance, asset and fleet-related enquiries, helping ensure requests are triaged, coordinated and followed through in a timely and professional way.

You’ll work with internal teams, contractors, suppliers, property managers and service providers to keep facilities and asset processes moving - from service desk updates and work orders through to compliance records, invoices, procurement support and reporting.

This role would suit someone who enjoys variety, takes pride in being organised, and likes being the person who helps connect the dots across people, systems and practical operations.





Salary for this position is $80,000 - $85,000 plus Superannuation and Salary Packaging options to increase your take-home pay.

What You’ll Be Doing

You’ll bring together administration, customer service, coordination and systems support, including:

- Acting as a first point of contact for facilities, maintenance, asset and fleet enquiries and service requests.
- Monitoring the Asset Service Desk and keeping stakeholders updated on progress, outcomes and timeframes.
- Coordinating scheduled and reactive maintenance activities with contractors and service providers.
- Maintaining accurate records, databases, registers, work requests, supplier information and administrative documentation.
- Supporting asset management activities, logistics, fleet administration and service delivery initiatives.
- Supporting procurement, contractor invoicing and financial administration processes.

You’ll be part of a team that supports the practical, day-to-day operations behind our services - helping our sites, teams and contractors stay connected, informed and well supported.

About You

You’re organised, responsive and comfortable managing competing priorities. You enjoy working with systems and information, but you’re just as strong when it comes to people - building positive relationships, communicating clearly and following things through.

You’ll bring:

- Previous experience in facilities management, asset coordination or a related field.
- Experience in a multifunctional administrative role, including strong attention to detail, independence and workload management.
- An understanding of computer-based maintenance management systems, asset management and service request processes.
- Strong computer skills, including Microsoft Office, SharePoint and Power BI, with experience using financial systems.




- Confidence engaging with a wide range of internal and external stakeholders, including contractors and service providers.
- The ability to analyse problems, look for root causes and support practical solutions.
- A general understanding of property, procurement, facilities and fleet operations.
- Basic knowledge of current legislation, standards and practices relating to facilities and maintenance compliance.

You’ll also need to complete a National Police History Check, hold a current Australian-issued Driver Licence, and be able to travel interstate and intrastate as required.

What’s in it for You

At Lives Lived Well, we’re committed to supporting our people to do meaningful work and live well. In this role, your work will help keep our services running smoothly behind the scenes - supporting the teams who support clients, families and communities every day.

You’ll join an organisation that values inclusion, continuous learning and practical support for our people. LLW’s perks list also notes that 92% of the current workforce are proud to work for LLW, based on the December 2025 People Survey.

Benefits include:

- Salary packaging to increase your take-home pay, including a Meals and Entertainment Card.
- An extra five paid leave days per year to support wellbeing and work-life balance.
- Employee Assistance Program support for you and your family, including wellbeing, emotional, psychological and financial counselling supports.
- Training and development to help you grow as a person and a professional.
- Access to Fitness Passport, discounted health insurance providers, everyday savings through Wellspring Discounts, and free annual flu vaccination.
- A values-driven culture where people, purpose, impact and growth matter.

Applications close 12 th August 2026 at 5.00pm, however we will be interviewing throughout the process and may close applications early.

Lives Lived Well is an equal opportunity employer. We encourage applications from a diverse range of social, cultural and gender backgrounds that reflect out community including First Nations Peoples.

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📌 Facilities and Assets Administration Support Officer (Bowen)
🏢 Lives Lived Well
📍 Bowen