Job Description

Executive Assistant to CEO and EGM Commercial & Property

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Airport Development Group is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and Executive General Manger, Commercial & Property.

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This is a senior Executive Assistant role in a busy corporate and government-facing environment. The role requires a confident, skilled, and highly organised individual who can manage competing priorities, maintain confidentiality, and communicate effectively with senior executives, Board members, corporate partners, government representatives, and internal teams.

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You will provide high-level administrative, coordination, and stakeholder support to the CEO and EGM Commercial & Property. You will also support effective communication and follow-through across key business areas, including the coordination of priorities, actions, deadlines, meetings, and executive correspondence.

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About the Role

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The Executive Assistant will support the CEO and EGM Commercial & Property with diary management, meeting coordination, travel, correspondence, document preparation, stakeholder engagement, and executive administration.

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This role requires strong judgement, attention to detail, and the ability to work confidently in a confidential and time-sensitive environment. You will be expected to anticipate priorities, manage competing demands, and support the smooth flow of information between senior leaders, internal teams, external partners, and government stakeholders.

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Key Responsibilities

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- Manage complex diaries, meetings, travel arrangements, and expenses for CEO & EGM Commercial & Property.

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- Screen, prioritise, and coordinate emails, calls, correspondence, and meeting requests.

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- Prepare, format, and coordinate Board papers, reports, presentations, briefings, and high-level correspondence.

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- Coordinate internal and external stakeholder meetings,



including meetings with government agencies, senior executives, corporate partners, and other external stakeholders.

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- Support the preparation and processing of Capex applications, invoices, and purchase orders using Tech One,

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- Supervise the Office Coordinator and support day-to-day office operations.

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- Plan and coordinate key corporate events, stakeholder functions, executive meetings, and related logistics.

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- Act as a key liaison across Commercial Business Units, supporting clear communication, timely follow-up, and completion of agreed actions.

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- Maintain accurate records, filing systems, registers, and document management processes.

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- Handle confidential and sensitive information with integrity, discretion, and professionalism.

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What You'll Bring

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- Demonstrated experience in a senior Executive Assistant role or comparable executive support position.

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- Experience supporting a CEO, Executive General Manager, Managing Director, Board Chair, or equivalent senior executive.

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- Experience preparing, formatting, and coordinating executive-level documents, including Board papers, briefing notes, reports, presentations, and formal correspondence.

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- Strong stakeholder engagement skills, including experience dealing with senior executives, Board members, government representatives, corporate partners, and internal business leaders.

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- Demonstrated ability to work with discretion, judgement, and professionalism in a confidential and time-sensitive environment.

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- Advanced Microsoft Office skills, including Outlook, Word, Excel, Power Point, Teams, and document management systems.

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- Strong written communication skills, attention to detail, and ability to track actions through to completion.

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- Ability to work independently, show initiative, and adapt quickly to changing priorities.

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- Eligibility to hold an Aviation Security Identification Card, ASIC.

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- Ability to pass an Australian Federal Police Check.

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- Qualifications in Business Administration or a related discipline.

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- Experience working in, alongside, or supporting government and regulatory environments.

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- Experience in aviation, infrastructure, property, commercial, or corporate environments.

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- Familiarity with Share Point and Tech One.

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Why ADG?

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At Airport Development Group, we support communities across the Northern Territory through safe, reliable, and well-managed airport operations.

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You will join a values-led organisation that supports growth, balance, and wellbeing. We offer development opportunities, supportive leadership, additional leave entitlements for eligible staff, access to wellbeing programs, and salary packaging options.

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- development opportunities

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- supportive leadership

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- additional leave entitlements for eligible staff

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- access to wellbeing programs

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- salary packaging options

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Your work will directly support senior leaders and contribute to ADG's focus on safety, compliance, service, and operational excellence.

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Join Us & Make an Impact!

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At ADG, we value equality, diversity, and inclusion.

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We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally diverse backgrounds.

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Join a forward-thinking team where your expertise will make a real impact.

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📌 Executive Assistant to CEO and EGM Commercial & Property (Darwin)
🏢 Northern Territory Airports
📍 Darwin