6-Month Contract | Day Rate | Melbourne-based We are
seeking an experienced freelance Bid Coordinator to support a
major, high-profile transport infrastructure pursuit currently in
market. IBG is a majority Indigenous-owned recruitment business
specialising in civil engineering, infrastructure, construction and
major projects. We partner closely with contractors, engineering
consultancies and delivery organisations to place high-quality,
technically capable professionals. Our approach is
relationship-led, commercially grounded and, through our personal
engineering industry work, built on a practical understanding of
how projects run, not transactional recruitment. IBG operates
nationally, with a strong focus on NSW, QLD and Victoria. This role
offers a genuine opportunity for a senior estimating professional
to play a key role in building market presence, winning work and
shaping the pre-contracts function within a growing NSW operation.
This is a six-month contract role, working closely with senior
project, commercial, and communications stakeholders to deliver a
complex, multi-volume submission. This role suits someone who is
calm under pressure, highly organised, and deeply familiar with
government and large-scale commercial tenders . The Role You will
coordinate and manage the end-to-end bid process , from RFT release
through to submission, ensuring all responses are compliant,
compelling, and delivered on time. Key responsibilities include:
Coordinating and preparing high-quality RFT, RFQ, and EOI
submissions Reviewing and analysing tender documentation to assess
requirements, risks, and evaluation criteria Managing tender
schedules, registers, and submission deadlines Leading bid
kick-offs,



storyboarding sessions, reviews, and panel applications
Drafting and editing clear, well-structured written responses
aligned to win themes Collating inputs from project, pricing,
operational, legal, and compliance teams Liaising with external
consultants and partners during bid preparation Conducting detailed
QA, proofreading, and compliance checks across all submission
materials Coordinating with designers to ensure a strong visual
presentation and document consistency Maintaining and improving bid
templates, content libraries, and capability statements About You
You are an experienced bid professional who can operate
autonomously, anticipate issues, and keep complex submissions on
track. You will bring: 3+ years of experience in bid coordination,
tender management, or proposal development Demonstrated experience
on government or large commercial tenders Strong understanding of
tender processes, compliance requirements, and evaluation criteria
Exceptional written communication, editing, and proofreading skills
High attention to detail and pride in producing polished,
skilled submissions Advanced proficiency in Adobe InDesign (or
similar) and solid capability across MS Office Excellent time
management skills with the ability to manage multiple workstreams
concurrently Confidence working directly with senior stakeholders
and subject matter experts A proactive, solutions-focused mindset
and a collaborative working style Highly regarded (but not
essential): Experience within infrastructure, transport
construction or operations, facilities, construction, or
service-based industries Background in professional services,
engineering, architecture, or consulting environments

📌 Bid Coordinator (Victoria)
🏢 IBG
📍 Victoria