Purpose / Objective: Support the planning, coordination and delivery of the Asylum Seekers Centre's Alumni Celebration event. Working alongside the Community Engagement team, this volunteer role will assist with event planning, logistics, stakeholder engagement and communications to create a meaningful celebration that reconnects former clients with the ASC community and recognises their achievements.

Commitment: Minimum 3 months (August – October 2026)

Days and hours required per week: Approximately 3–5 hours per week (flexible, during office hours)

Location: ASC office (43 Bedford Street, Newtown)

Duties & Responsibilities

- Assist with planning and coordinating the Alumni Celebration event (date to be confirmed)
- Support the development and implementation of the event timeline and project plan
- Assist with guest invitations, registrations and RSVP tracking
- Liaise with internal teams, volunteers and external partners as required
- Help coordinate event logistics, including catering, entertainment, venue setup and resources
- Assist with sourcing donations, prizes or in-kind support where appropriate
- Prepare event materials, signage and participant information
- Collaboration with other volunteers before and during the event
- Attend planning meetings and provide general administrative support
- Assist with event delivery on the day, including setup, guest support and pack-down
- Contribute ideas to help create an inclusive, welcoming and engaging event experience

Training

- ASC Volunteer Induction
- Role-specific orientation and event briefing
- Ongoing support and supervision from the Community Engagement Specialist

Selection Criteria





- Experience in event planning, project coordination or community events
- Solid organisational skills with the ability to manage multiple tasks and meet deadlines
- Excellent written and verbal communication skills
- Experience in working with people from various backgrounds and cultures
- Intermediate computer skills (confidence in using the internet, Google Workspace and email)
- Ability to work collaboratively with other staff, volunteers and external stakeholders
- Flexibility and willingness to take on additional tasks as appropriate
- Ability to work independently and demonstrate initiative
- Ability to adhere to policies in relation to Code of Conduct, boundaries and confidentiality, WHS and data security

This role is subject to a successful interview and satisfactory completion of background checks including WWCC and Police Check.

General Conditions

All ASC staff and volunteers are required to:

- Adhere to ASC’s vision, purpose and values
- Act at all times in accordance with ASC’s Code of Conduct and Child Protection Policies
- Undertake a NSW Working with Children Check prior to commencement and ensure it is up-to-date
- Comply with Work, Health and Safety systems
- Comply with Incident Management Procedures and emergency protocols
- Demonstrate a respectful and welcoming behaviour with all people at ASC in culturally appropriate ways
- Support a child safe organisation by undertaking screening for suitability to work with children and vulnerable people and to comply with relevant state/territory legislative requirements and willing to provide NSW police check if requested.

📌 Event Planning & Alumni Engagement Volunteer (Sydney)
🏢 Asylum Seekers Centre
📍 Sydney