About Us

Sydney Gay and Lesbian Mardi Gras is a leading not-for-profit organisation producing the iconic Mardi Gras Festival and Parade, alongside a growing portfolio of community events throughout the year.

Since 1978, we have been on a mission to amplify the voices and raise the visibility of LGBTQIA+ communities. We aim to inspire the world to love boldly and celebrate diversity in all its forms through arts, creativity and pride.

Guided by our belief that “Our Joy is Power”, we continue to champion inclusion, equity and social justice in Australia and beyond.

The Opportunity

We're looking for an experienced Executive Assistant to provide high-level administrative and secretarial support to our CEO, Senior Executive team, and associated Board sub-committees — playing a pivotal role in keeping our organisation running smoothly as we deliver events and impact all year round.

This is a varied and fast-paced role at the heart of our organisation, suited to someone who thrives on juggling competing priorities and anticipating needs before they arise. You'll manage complex diaries, coordinate Board and sub-committee meetings (including agendas, papers, and minutes), and act as a trusted point of contact between the CEO and internal and external stakeholders.

Beyond the day-to-day, you'll help ensure good governance and smooth decision-making across the organisation — supporting everything from correspondence and reporting to logistics for key meetings and events. It's an ideal role for someone who is highly organised, discreet, and comfortable operating with a high degree of autonomy in a values-driven, community-focused environment.

About the Role

Reporting directly to the CEO, you'll be the trusted right hand to our Executive team, managing everything from diary and inbox coordination to Board governance support. This is a varied, fast-paced role suited to someone who thrives on solving problems, juggling competing priorities, and building strong relationships across a busy, purpose-driven organisation.





Key Responsibilities

- Providing comprehensive administrative and secretarial support to the CEO and Senior Executive team, including diary management, inbox triage, correspondence and travel coordination
- Preparing agendas, minutes, board papers and briefings for Board sub-committees, and maintaining governance records and compliance documentation
- Managing expense reconciliation, meeting logistics and confidential files in line with privacy and governance requirements
- Supporting the onboarding of new Board members and senior staff
- Assisting with membership enquiries and database management
- Leading small projects and identifying opportunities to improve office systems and processes
- Covering reception and providing overflow support to the Office of the CEO as needed

As SGLMG runs events throughout the year, this role occasionally requires work outside standard hours, including evenings and weekends.

About You

You're a highly organised, discreet and adaptable EA with a strong track record of supporting senior executives.

- 3–5+ years' experience in a similar Executive Assistant role, ideally including Board or Committee support
- Excellent judgement, with the confidence to prioritise, problem-solve and make decisions independently
- Strong written and verbal communication skills, with a polished, professional approach
- Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- The ability to maintain the highest level of confidentiality and integrity
- A collaborative mindset and the resilience to manage multiple, competing priorities under pressure





Experience in the not-for-profit or community sector, and familiarity with membership platforms, will be highly regarded but are not essential. Why join us?

- A genuinely inclusive, values-led workplace where you can bring your whole self to work.
- A gender-affirming workplace policy.
- Additional paid time off between Christmas and New Year.
- Access to cultural and community leave, including for significant community and cultural events.
- Ongoing training and professional development, including in cultural safety and inclusive practice.
- The chance to do work that genuinely matters to our communities.

Inclusion and Diversity Sydney Gay and Lesbian Mardi Gras is committed to being an inclusive and equal opportunity employer. We celebrate diversity in all its forms and are dedicated to creating a workplace where everyone feels respected, supported and able to bring their authentic selves to work.

We strongly encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with disability, and people of all sexualities and gender identities.

We believe that a diverse workforce strengthens our organisation, our work and our impact, and we are committed to a culture grounded in equity, inclusion and belonging.

We are happy to make reasonable adjustments to our recruitment process, including alternative formats, extra time or a support person to make sure it is accessible to you. Just let us know what you need when you apply.

Applicants are welcome to use their chosen name and pronouns throughout the recruitment process, regardless of what appears on formal identification documents.

How to Apply

Applications should include

- A brief cover letter outlining your interest in the role and how your experience aligns with the chance.
- A current CV, including the contact details of two professional referees.

For any queries, please contact: [email protected]

📌 Executive Assistant (Sydney)
🏢 Sydney Gay and Lesbian Mardi Gras Ltd u0026 Mardi Gras Arts
📍 Sydney