An exciting opportunity has arisen to join a global organisation as they establish their presence in Sydney. We are looking for an experienced Office Manager & Executive Assistant to play a key role in setting up and supporting the day-to-day operations of a brand-new office while partnering closely with senior leadership.

This is a unique opportunity for someone who enjoys variety, thrives in a rapid-paced environment, and is excited by the chance to help build an office from the ground up. This is an ongoing contract with an ASAP start.

Key Responsibilities

- Manage the day-to-day operations of the Sydney office, ensuring a professional and welcoming workplace.
- Act as the main point of contact for building management, office vendors, and service providers.
- Coordinate meeting rooms, catering, office supplies, and workplace facilities.
- Support onboarding and offboarding, including workspace setup and employee logistics.
- Plan and coordinate office events, team activities, and culture initiatives.
- Manage office budgets, supplier relationships, and workplace improvements.
- Provide high-level Executive Assistant support to senior leadership, including complex diary management,



travel coordination, meeting preparation, expenses, and inbox support.
- Anticipate business needs, manage competing priorities, and act as a trusted business partner to the leadership team.

Key Requirements

- Previous experience in an Office Manager, Executive Assistant, or Business Support role, ideally supporting senior executives or C-suite leaders.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Exceptional communication and stakeholder management skills.
- A proactive, solutions-focused approach with the confidence to work autonomously.
- High attention to detail and the ability to handle confidential information with discretion.
- Proficiency across Microsoft Office and experience learning new systems and technology quickly.

If you're looking for a hands-on opportunity where you can make a real impact while helping establish a growing Sydney office, we'd love to hear from you. Apply now for immediate consideration to Holly Moore at [email protected]

📌 Executive Assistant / Office Manager (Sydney)
🏢 Mars Recruitment
📍 Sydney