Vaughan Infrastructure is looking for a friendly, organised and proactive Office Administrator to join our team. This is a varied role supporting the day-to-day operations of our busy office and providing administrative assistance across the business.
Key Responsibilities
- Provide administrative support to the management team.
- Answer and direct phone calls, emails and general enquiries.
- Coordinate meetings, travel and accommodation.
- Prepare reports, presentations and meeting minutes.
- Maintain filing systems, databases and operational registers.
- Data entry and general office administration.
- Order office, kitchen and stationery supplies.
- Coordinate couriers, freight and incoming/outgoing mail.
- Organise catering for meetings and company events.
- Manage office equipment servicing and utility accounts.
- Liaise with customers, suppliers and contractors.
- Ensure the office, meeting rooms and kitchen remain clean,
organised and well presented.
- Assist with other administrative duties as required.
What you’ll bring
- Previous administration or office support experience.
- Excellent organisational and communication skills.
- Strong attention to detail.
- Proficient in Microsoft Office.
- Positive attitude with the ability to multitask and work independently.
What’s on offer
•Pathways for career progression and professional development
•A supportive, down-to-earth team culture that values collaboration and initiative