Placed.au is looking for a full-time Operations & Project Coordinator for our client in Noble Park North, Victoria. This role is responsible for coordinating end-to-end event operations, managing project logistics, supporting client relationships, overseeing resource allocation, and ensuring the efficient delivery of operational and administrative activities while maintaining high standards of service and compliance.

• Coordinate end-to-end planning and delivery of medium and major events, ensuring projects are completed efficiently and to client requirements.

- Prepare quotations, proposals, service schedules, staff rosters, medical management plans, equipment allocations, and post-event reports.
- Develop recent business opportunities by contacting prospective clients while maintaining strong relationships with existing clients.
- Coordinate Department of Defence contracts and ensure all contractual obligations are delivered effectively.
- Ensure all timeframes and requirements outlined within the COL 0226 Client Contact Process are achieved.
- Manage logistics assistants and coordinate operational activities to ensure smooth event execution.
- Plan logistics shifts, staff allocations, and operational tasks for all scheduled events.
- Attend warehouse operations as required to support event preparation and logistics.
- Monitor and manage stock levels of equipment, medical supplies, and operational resources.
- Coordinate purchasing of equipment and supplies to support business operations.
- Arrange servicing, maintenance,



and scheduling of equipment and company vehicles.
- Accurately enter bookings, schedules, staff availability, and operational information into the company's booking system.
- Provide after-hours Duty Manager support in accordance with the rotating roster.
- Maintain clear communication with clients, suppliers, and internal stakeholders to ensure efficient project delivery.

Qualifications / Attributes • Must hold a relevant Diploma, or at least three (3) years of relevant work experience may substitute for the formal qualification.

- Must possess at least one (1) year of relevant work experience as a Project Coordinator, Operations Coordinator, or in a similar role.
- Demonstrated experience coordinating projects, logistics, or event operations.
- Strong organisational and planning skills with the ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain accurate operational records.
- High level of competency using booking systems and Microsoft Office applications.
- Strong problem-solving skills with the ability to work independently and make sound operational decisions.
- Ability to work systematically, prioritise competing deadlines, and follow established procedures.
- Excellent customer service and stakeholder management skills.
- Flexibility to participate in an after-hours Duty Manager roster and attend operational activities as required.

Salary Range $75,000 – $85,000 per annum excluding superannuation.

📌 Operations & Project Coordinator (Bayside City)
🏢 PLACED.AU
📍 Bayside City