? We're Hiring: PMO Coordinator

? Company: ENGAGE Education & Consulting Services

? Location: Remote / Hybrid / On-site

? Employment Type: Full-Time

? Experience Level: Entry-Level to Mid-Level

About the Role

ENGAGE Education & Consulting Services is seeking a highly organized, proactive, and detail-oriented PMO Coordinator to support project governance, coordination, reporting, and operational excellence across the organization. The successful candidate will work closely with Project Managers, PMO leadership, and cross-functional teams to ensure projects are effectively planned, monitored, and delivered according to business objectives.

This role is ideal for individuals who are passionate about project management, process improvement, business operations, and building a strong foundation in PMO practices.

? Key ResponsibilitiesPMO Administration & Governance

- Support the implementation and maintenance of PMO frameworks, processes, standards, and best practices.
- Maintain project documentation, templates, project registers, and governance records.
- Ensure project teams follow established PMO procedures and reporting requirements.
- Manage project repositories and ensure accurate documentation control.
- Support PMO meetings, project reviews, and governance sessions.
- Assist with project audits, compliance checks, and process improvement initiatives.

Project Coordination & Tracking
- Coordinate project activities, timelines, milestones, and deliverables across multiple projects.
- Support Project Managers in planning, scheduling, and monitoring project progress.
- Track project risks, issues, dependencies, and action items.
- Coordinate meetings, prepare agendas, document minutes, and follow up on outstanding tasks.
- Monitor project status and escalate potential delays or challenges.
- Assist with resource planning and project coordination activities.

Reporting & Performance Management




- Collect and consolidate project updates from project teams.
- Prepare project status reports, dashboards, and management presentations.
- Track project performance metrics and Key Performance Indicators (KPIs).
- Support portfolio reporting and project health assessments.
- Analyze project data to identify trends, risks, and improvement opportunities.
- Provide accurate and timely information to support management decision-making.

Stakeholder Collaboration
- Collaborate with Project Managers, business units, consultants, and external stakeholders.
- Facilitate communication between project teams to ensure alignment and transparency.
- Support cross-functional initiatives and organizational projects.
- Maintain positive working relationships with internal and external stakeholders.

✅ Qualifications
- Bachelor's degree in Business Administration, Project Management, Management, Operations, Engineering, Information Systems, or a related field.
- Fresh graduates are encouraged to apply.
- 1–3 years of experience in PMO, project coordination, administration, business operations, or related roles is preferred.
- Strong organizational and time management skills.
- Excellent attention to detail and documentation abilities.
- Robust communication and stakeholder coordination skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with project management tools such as Microsoft Project, Jira, Asana, Trello, Monday.com, Smartsheet, or Notion is an advantage.
- Familiarity with Power BI, Tableau, or reporting tools is a plus.




- Knowledge of Agile, Scrum, Waterfall, or hybrid project methodologies is preferred.
- CAPM, PRINCE2 Foundation, Agile, Scrum, or PMP certification is an advantage.

? Ideal Candidate We're looking for someone who is organized, dependable, and passionate about helping teams deliver successful projects.

You are someone who

- Enjoy coordinating projects and improving project delivery processes.
- Have strong attention to detail and excellent follow-through skills.
- Can manage multiple priorities while maintaining accuracy.
- Communicate effectively with different stakeholders.
- Think proactively and identify potential issues before they occur.
- Enjoy working with project data, reporting, and documentation.
- Adapt quickly to changing priorities and business requirements.
- Thrive in a collaborative, fast-paced, and professional environment.

? What We Offer
- Chance to gain hands-on experience in PMO operations and strategic project delivery.
- Exposure to project governance, business transformation, and organizational initiatives.
- Collaboration with experienced Project Managers, consultants, and business leaders.
- Structured training, mentorship, and professional development opportunities.
- Clear career progression into:
- PMO Analyst
- Assistant Project Manager
- Project Manager
- Senior PMO Coordinator
- PMO Manager
- Program Manager
- Competitive compensation with performance-based incentives.
- A collaborative, innovative, and growth-oriented work setting.

Ready to support successful project delivery and organizational growth? If you are passionate about project coordination, PMO operations, and creating effective project environments, we would love to hear from you.

- Join ENGAGE Education & Consulting Services and play a key role in driving project excellence, innovation, and sustainable growth. Apply today!

📌 PMO Coordinator (Sydney)
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