Overview

As our State Administration Assistant, you will work closely with the State Manager to ensure the smooth and efficient operation of our State Leadership Team. Your strengths in office coordination, communication, correspondence management, report and paper preparation, and event support will help our leaders deliver high-quality outcomes across our Western Australia centres.

This role is 25 hours per week, with your weekly schedule ideally Tuesday to Thursday, open to negotiation. You will be required to work from the Centre Support Office located in East Victoria Park, and to accompany the State Manager to meetings and travel as needed.

Responsibilities

- Answer internal and external enquiries which come through all communication channels.
- Manage confidential and highly sensitive information in a professional and discreet manner.
- Ensure all stakeholders are given regular updates in relation to state issues, meetings and events.
- Prepare reports, presentations and proposals with strong attention to detail.
- Organise meetings and seminars for internal and external stakeholders, including arranging catering and preparing relevant documents as required.
- Arrange travel and accommodation bookings for the State Management team where required.
- Maintain records and filing of reports,



correspondence and related material for easy retrieval.
- Collate reports and complete data collection and maintain an efficient electronic filing system for company records.

Qualifications

- Previous experience in a dynamic and fast-paced Assistant position within a multi-site, human service-related organisation.
- Excellent written, verbal communication and organisational skills with strong attention to detail.
- Ability to manage conflicting deadlines and work across multiple levels within an organisation, communicating confidently with stakeholders at all levels.
- Advanced ability using Microsoft Word, Excel and PowerPoint; experience with Microsoft Teams.
- Exceptional attention to detail and highly organized.
- Ability to engage and influence others.
- Experience in the Early Learning Sector is desirable.
- Completion of Certificate III in Business Administration or equivalent is desirable.
- Current WA Working with Children Check is required.

We are an equal chance employer and value inclusive and diverse work environments. We are committed to reconciliation and creating a sense of belonging for Aboriginal and Torres Strait Islander peoples.

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📌 State Administration Assistant - Wa (Western Australia)
🏢 Everi Pty
📍 Western Australia