At Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together. As a proudly Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through creative, science-based approaches.

Our work is as diverse as the environments we protect—from renewable energy and infrastructure projects through to government, defence, resources and conservation initiatives. We don't just deliver environmental services; we help create lasting environmental, social and economic outcomes for our clients and communities.

With a national footprint and a team of passionate professionals, we're proud to be leading some of the most significant environmental programs in Australia.

At our core, we're guided by our values of Integrity, Teamwork, Safety, Client Success and Indigenous Pathways. These values shape how we work, how we support one another, and the positive impact we strive to create every day. Join us in shaping a brighter, greener future where your work makes a genuine difference. About the Opportunity

Due to continued business growth, we are seeking a proactive Project Administrator to join our Fauna Team. You will work closely with the Business Manager and Project/Team Leaders to ensure projects are correctly established, resources are coordinated effectively, and all administrative and compliance requirements are maintained.

This role sits within a collaborative support structure and is ideal for someone who enjoys variety, problem-solving, and keeping operational details on track in a fast-paced environment. As part of a larger administration and support network,



you will be surrounded by a collaborative team who are committed to quality outcomes, continuous improvement and supporting one another's success. What You'll Be Responsible For

Build and maintain rosters in Deputy

Communicate shift changes and coordinate site coverage

Support workforce allocation across multiple projects

Monitor timesheets in NetSuite

Follow up missing or incorrect entries

Support accurate and timely payroll processing

Maintain SWMS, SDS, Work Direction Forms, pre-starts and project documentation

Ensure compliance records are accurate, current and accessible

Act as a key contact for field teams

Assist with scheduling, PPE, equipment, and site requirements

Provide day-to-day operational administrative support

Consolidate field reports and project data

Identify and flag inconsistencies or issues

Support incident reporting and “good catch” systems

Track corrective actions and follow-ups

Assist with WHS compliance documentation About You

You are highly organised, practical, and confident working in a fast-moving operational environment. You enjoy supporting teams and ensuring nothing falls through the cracks.

You will bring

Experience in project administration, operations administration, or coordination

Exposure to field-based industries (environmental, construction, civil, landscaping, maintenance or similar)





Strong organisational and time management skills

High attention to detail and accuracy

Confidence working with systems, spreadsheets and reporting tools

Excellent written and verbal communication skills

Ability to manage competing priorities A proactive, problem-solving mindset

Strong safety and compliance awareness

Ability to work independently and escalate issues appropriately

Experience with Deputy, NetSuite, SafetyCulture, Microsoft Office, SharePoint or similar systems is highly regarded but not essential.. Why You'll Love Working Here Purpose: Work for an organisation that is committed to environmental sustainability while supporting human progression and community outcomes.

Growth: We invest in our people through professional development, mentoring and career progression opportunities.

Culture: Join a supportive, collaborative and values-driven team that genuinely enjoys working together.

Stability: Become part of a growing national organisation delivering long-term projects across Australia.

Quality: Work with confidence in an ISO-certified organisation recognised for excellence, innovation and continuous improvement.

We are proud to be an Indigenous-owned, equal opportunity employer that values diversity, inclusion and cultural respect. PLEASE NOTE THIS IS A FULLY ON SITE ROLE BASED IN OUT HEAD OFFICE Ste 2, Level 1/1 Zupp Dr, Ormeau QLD 4208 We strongly encourage Aboriginal and Torres Strait Islander peoples to apply and are committed to creating meaningful career pathways through our Indigenous Pathways Model. Applications will be reviewed as they are received, so we encourage interested candidates to apply as soon as possible.

📌 Project Admin (Brisbane)
🏢 Biodiversity Australia
📍 Brisbane