? We're Hiring: Project Administrator / PMO Coordinator

? Company: ENGAGE Education & Consulting Services

? Location: Remote / Hybrid / On-site

? Employment Type: Full-Time

? Experience Level: Entry-Level to Mid-Level

About the Role

ENGAGE Education & Consulting Services is seeking a highly organized, detail-oriented, and proactive Project Administrator / PMO Coordinator to support the planning, coordination, administration, and governance of projects across the organization. In this role, you will work closely with Project Managers, consultants, and cross-functional teams to ensure projects are delivered efficiently while maintaining PMO standards, documentation, and reporting.

This position is ideal for individuals who enjoy project administration, process coordination, stakeholder communication, and supporting strategic initiatives in a dynamic and collaborative environment.

? Key ResponsibilitiesProject Administration

Provide administrative support throughout the project lifecycle, from initiation to completion.

Prepare and maintain project documentation, schedules, action logs, meeting minutes, and project records.

Coordinate project meetings, workshops, and stakeholder communications.

Monitor project timelines, deliverables, and milestones to ensure projects remain on track.

Assist with project budgeting, procurement, resource planning, and document control.

Track project risks, issues, and change requests, ensuring timely follow-up and resolution.

PMO Coordination & Governance

Support the implementation and maintenance of PMO standards, policies, templates, and best practices.

Maintain project dashboards, governance reports, and portfolio documentation.

Prepare project status reports, executive summaries, and performance presentations.

Ensure compliance with project governance processes and organizational procedures.

Support portfolio tracking, project audits, and quality assurance activities.





Maintain centralized project repositories and document management systems.

Business Operations Support

Coordinate cross-functional activities to support smooth project execution.

Assist with business process improvements and operational efficiency initiatives.

Support consultants and project teams with reporting, documentation, and administrative tasks.

Collect, organize, and analyze project data for management reporting.

Assist with special projects and organizational initiatives as assigned.

Stakeholder Collaboration

Liaise with internal departments, clients, vendors, and external stakeholders.

Facilitate communication between project teams and business units.

Support stakeholder engagement and ensure timely dissemination of project updates.

Build robust working relationships to promote collaboration and project success.

✅ Qualifications

Bachelor's degree in Business Administration, Project Management, Management, Engineering, Information Systems, Operations, or a related field.

Fresh graduates are encouraged to apply.

1–3 years of experience in project administration, PMO, project coordination, operations, or administrative support is preferred.

Strong organizational and time management skills with exceptional attention to detail.

Excellent communication, coordination, and stakeholder management abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Experience with Microsoft Project, Jira, Asana, Trello, Monday.com, Smartsheet, or similar project management tools is an advantage.

Familiarity with Power BI, Tableau, or reporting tools is a plus.





Knowledge of Agile, Scrum, Waterfall, or hybrid project management methodologies is preferred.

CAPM, PRINCE2 Foundation, Agile, Scrum, or PMP certifications are an advantage.

? Ideal Candidate

We're looking for someone who is organized, dependable, and passionate about supporting successful project delivery.

You are someone who

Enjoy coordinating multiple projects and managing administrative processes.

Have solid attention to detail and excellent documentation skills.

Communicate effectively with stakeholders at all organizational levels.

Think proactively and solve problems with a structured approach.

Work well independently while collaborating across cross-functional teams.

Adapt quickly to changing priorities and project requirements.

Continuously seek opportunities to improve project processes and operational efficiency.

Thrive in a fast-paced, collaborative, and results-oriented environment.

? What We Offer

Opportunity to contribute to strategic projects and organizational transformation initiatives.

Hands-on experience in project management, PMO governance, and business operations.

Collaboration with experienced project leaders and consulting professionals.

Structured training, mentorship, and continuous professional development.

Clear career progression into

Senior Project Administrator

PMO Coordinator

PMO Analyst

Assistant Project Manager

Project Manager

PMO Manager

Competitive compensation with performance-based incentives.

A collaborative, innovative, and purpose-driven work environment.

Ready to support projects that drive meaningful impact?

If you are passionate about project administration, PMO coordination, and operational excellence, we would love to hear from you.

Join ENGAGE Education & Consulting Services and help deliver projects that empower learning, innovation, and sustainable organizational growth. Apply today!

📌 Project Administrator/PMO Coordinator (Sydney)
🏢 Advance Vision
📍 Sydney