Burleigh Heads, Gold Coast QLD - Event Projects Lead

We are looking for an Event Projects Lead to coordinate and deliver events for our fast-paced, growing business. You'll be working hands-on, reporting directly to the General Manager Operations, and be responsible for taking events from confirmation through to completion, delivered to a standard our clients rave about.

You'll be the driving force behind our event delivery, managing event logistics, client liaison and on-site execution, and leading our event crew to bring it all together on the day.

Who Are We?

Events Fantastic is a agile event theming hire company on the Gold Coast. We help our clients transform their vision into experiences worth sharing. Our brands include Events Fantastic, Backdrops Fantastic, Modular Backdrops, and Light Up Letters. Our office is located in Burleigh Heads, and we deliver events Australia-wide.

About You

Here's what makes this role a little different: we're hiring for the person first. You'll spend your first 2 months in a shadow role working directly alongside our General Manager Operations, learning our events, clients, systems and standards before stepping out to run your own events with full support behind you. So while experience matters, what matters most to us is who you are: naturally organised, calm when things change at pace, great with clients, and someone a crew wants to work hard for.

To be successful in this position with us, you'll have:

- 2+ years experience in event coordination, production or delivery within the events industry (or similar – event hire, staging, AV) so you can hit the ground running

- Hands-on experience with event setup, installation and pack-down,



and a strong understanding of event logistics

- An Open Manual Drivers Licence (essential)

- A Scissor Lift Licence (preferred or willingness to obtain)

- An HR Licence and Forklift Licence (preferred, or willingness to obtain)

- Excellent client communication skills with confidence in phone and email communication

- Exceptional organisational skills and attention to detail you notice the crooked centrepiece from across the room

- A calm, solutions-focused approach under pressure

- The confidence to brief, lead and support a crew on-site

- Availability for regular evening and weekend work, and fitness for physical work

- Willingness to travel to venues throughout South East Queensland and nationally as required

- A high level of confidence with systems and technology (experience with G-Suite, Monday.com, Vectorworks, Viso or CAD is preferred but not essential)

- Full rights to work in Australia

This is a varied role split between our Burleigh Heads office and event sites. Your responsibilities will include:

Event Delivery Coordination – Taking ownership of assigned events from handover through to completion, managing timelines and resources, and preparing run sheets, crew briefings, floor plans, SWMS and bump-in documentation





Client Liaison – Being the client's go-to person throughout the event process, keeping them informed, conducting site visits and venue walkthroughs, and resolving questions promptly and professionally

On-Site Management – Leading setup and pack-down, directing the Event Lead and Event Crew, troubleshooting challenges calmly, and quality-checking every event so the final presentation meets our brand standards before sign-off

Team Coordination – Running pre-event toolbox chats, coordinating crew requirements with our Fulfilment Manager, supporting the development of your team, and keeping WHS and SWMS compliance front of mind

Pre-Departure Checks – Completing vehicle and stock checks before every event, because what's not on the truck can't be fixed on-site!

You'll be joining a business that's industry-leading and very established (we've been around for 25 years and still growing!) with a strong team culture. We proudly work smarter not harder, enjoy having some fun along the way and ultimately take pride in getting the job done.

NEXT STEPS - To apply, please attach a cover letter addressing the questions below with your CV

1. Tell us about your experience in the events industry and why it's the right fit for this role

2. This is a full-time permanent position based at our Burleigh location, with regular evening and weekend event work. Where do you live, and how does this position suit you?

3. What are you currently earning, and what salary would make you excited to take this role?

4. Anything else you want us to know?

Thank you for your time in applying. Applicants who have been shortlisted will be contacted for an interview.

📌 Event Projects Lead (Gold Coast)
🏢 Recognized
📍 Gold Coast