About PSM Welding

PSM Welding is a growing fabrication and welding company specialising in mechanical pipework, structural steel fabrication, stainless steel fabrication and on-site welding services across the water, wastewater, utilities, fuel and infrastructure sectors throughout NSW.

We pride ourselves on delivering quality workmanship, exceptional customer service and building long-term relationships with our clients.

We're looking for a motivated, organised and reliable Administration & Accounts Assistant to join our team. This is a varied role that combines administration, accounts support and procurement, making it ideal for someone who enjoys a rapid-paced environment where no two days are the same.

About the Role

Working closely with the General Manager and Director, you will play an important role in the day-to-day running of the business. You'll provide administrative support, assist with accounts using Xero, communicate with clients and suppliers, order materials and help keep our projects running efficiently.

This is a hands-on position suited to someone who is proactive, organised and enjoys being part of a small, supportive team.

Key Responsibilities
Administration

- Answer incoming phone calls and direct enquiries.

- Monitor and respond to office emails.

- Prepare quotations, correspondence and general documentation.

- Maintain electronic filing systems and project records.

- Assist with project administration and document control.

- Order office supplies and workshop consumables.

- Schedule meetings and appointments.

- Assist with employee onboarding paperwork.

- Maintain training records, licences and compliance documentation.

- Provide general administrative support across the business.

Accounts

- Raise customer invoices using Xero.

- Enter supplier invoices into Xero.

- Monitor accounts receivable.

- Follow up outstanding customer payments.

- Liaise with customers regarding account enquiries.

- Maintain supplier records and account information.





- File and maintain accounts documentation.

Procurement Support

- Contact suppliers to obtain pricing and material availability.

- Order materials, steel and workshop consumables as directed.

- Coordinate deliveries to the workshop and project sites.

- Follow up outstanding orders and delivery schedules.

- Liaise with suppliers regarding stock availability and urgent requirements.

- Maintain supplier pricing and contact information.

- Assist with obtaining supplier quotations when required.

About You

You are someone who:

- Has previous administration experience.

- Has experience using Xero.

- Is organised, reliable and takes pride in your work.

- Has excellent attention to detail.

- Can confidently communicate with clients and suppliers.

- Can manage multiple tasks and prioritise effectively.

- Enjoys working in a small team.

- Takes initiative and has a positive, can-do attitude.

Essential Skills & Experience

- Previous administration experience.

- Experience using Xero.

- Experience with accounts receivable and accounts payable.

- Proficient in Microsoft Outlook, Word and Excel.

- Excellent written and verbal communication skills.

- Strong organisational and time management skills.

- High level of accuracy and attention to detail.

Desirable

- Experience in the construction, engineering or fabrication industry.

- Experience with purchase orders and supplier management.

- Experience working within a small business environment.

What We Offer

- Flexible part-time hours.

- Supportive and friendly team environment.

- A varied role where no two days are the same.

- Opportunity to grow with a successful and expanding business.

- Secure, long-term employment.

- Hawkesbury-based office with free onsite parking.

Apply

If you're an organised, proactive person who enjoys supporting a busy business and wants to be part of a growing team, we'd love to hear from you.

Please send your resume along with a brief cover letter outlining your experience and why you'd be a great fit for PSM Welding.

📌 Part-Time Administration & Accounts Assistant (Richmond)
🏢 PSM Welding
📍 Richmond