About The Prospect

In this hands-on role, you will provide project and administrative support to assist in the successful delivery of Council's capital works program. You will support key project activities, provide efficient technical administration and customer service, maintain project systems and governance, and ensure accurate records and documentation are managed in line with Council requirements. Your attention to detail, ability to manage competing priorities, and commitment to delivering high-quality outcomes will be essential to your success.

If you're looking for an opportunity to contribute to projects that help shape our community while working in a collaborative and supportive team, we'd love to hear from you.

Note: This opportunity is only open to existing Byron Shire Council staff members.

Your Role Will Involve

Project support from project initiation, planning, procurement and closing phases. Maintain integrated project plans and project reporting.Support the management of project procurement documentation, processes and the associated contract administration of consultants and contractors. Assist with the compilation of project approvals and associated consent conditions.Assist with the preparation of project grant applications.Provide high quality contract and technical administrative support and advice for the Major Projects team.Provide high quality customer support and technical advice in accordance with Council policies and procedures.When required and with supervisor support, liaise with local and state authorities, business representatives, staff, contractors, council committee members, community organisations and members of the public to ensure effective communication with a focus on high level customer service.Assist the Manager Utilities by referring matters to relevant officer/s and monitoring outcomes.Arrange meetings, prepare shell reports, agendas/minutes, and distribute accordingly.Completion of project specific administration tasks such as the preparation of bulk letter box drops and implementation of project specific communication and engagement plans.Monitor and support the management of council resolutions relative to the Utilities Team for staff Council resolutions, CRM’s and Inwards Correspondence.Provide for effective payment of claims from creditors by creating orders and receipting of invoices in accordance with purchasing and policy guidelines.Maintain strict confidentiality on all matters.

What You Bring To This Role

A min of a Certificate of Attainment in Business Administration or equivalent demonstrated experience.2 years plus experience working in a fast paced customer service and administrative environmentIntermediate level experience with the Microsoft suite of applications, including Word, Excel,



Access and Outlook.Experience in local government project delivery or equivalent in another government sectorProject Management and/or governance experienceWorking knowledge of local government functions is desirable.Purchasing and supply procedures knowledge and demonstrated experience

We are offering

Full time permanent position (35 hours per week / 9 day fortnight)Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment at a salary in the range of $1,403.59 to $1,626.28 per 35 hour week (dependent upon skills and experience), Parking available on site

Other benefits include

Annual salary reviews and increases based on award conditions12% Superannuation Education and training supportFlexible working arrangementsAttractive salary packaging scheme.Employee Assistance Program (4 sessions per year)Fitness PassportHealth and Wellbeing daysOpportunity to work with an experienced and committed team!

Location: This position is based at our Depot in Byron Bay; however, Council can require you to work from other work sites as required for operational reasons.

Contact: Dean Baulch - Acting Manager Utilities - 02 6685 9305

Closing date: 12pm (NSW time), Wednesday 22 July 2026. Late applications will not be permitted.

Position Description: Download Capital Works Project Support Officer PD here

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.

We are open to discussing versatile working arrangements and encourage our people to explore new ways of working - including part-time, job-share or working from different locations. Everyone can ask about it.

We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication.

Byron Shire Council is committed to being a child safe organisation - we respect all children and their wellbeing. We will embed Child Safe Standards into our leadership, governance and culture. We will support our staff and volunteers in their responsibilities. We will strive to keep children safe from harm and abuse.

Pre-Employment Screening Process

Reference Checks:



Referees will preferably be your current or most recent supervisor and must be able to comment directly on your abilities in a work situation. If you have any objection to this action, your concerns should be raised in your application and be discussed with the Selection Panel.Functional Health Assessment: If applicable, the functional health assessment evaluates your physical and functional capacity against the physical demands necessary to safely perform the job for which you have applied. Background Screening: Background checks verify the information you have provided in your application, and where applicable, also check for relevant criminal history. Checks may also include, for example, a confirmation of your employment history, qualifications/tickets and working with children clearance.

HOW TO APPLY:

As a candidate you can start an application and progressively update the application until you are ready to submit, using the 'Save Application' Feature.

You can start an application on the go, from anywhere and return to finish your application via the automatic follow up email when you have time and the required information at hand.

You must use your own email address and not one used previously by another person that has applied for a position with Council.

Being mindful of diversity and inclusion we have provided 2 options to apply for the position:

Option 1 - Written Application

You may wish to prepare your responses in a Word document, and then COPY and PASTE into the fields below.

Step 1: Fill out our online application form below. Once you have completed all the questions, click 'Next'

Step 2: Attach your resume/CV and a cover letter (optional). Once you have attached your document/s click 'Next'.

Step 3: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

You will receive an email to confirm your application has been received.

Option 2 - Audio File Application

Step 1: Scroll down and review the Questions that you are required to answer.

Step 2: Record an audio file of your responses and save the file (the file must be in an MP3 format and less than 50MB). Please note that all questions with a drop box or a check box as well as the reference checks details can not be answered via audio file and must be completed below.

Step 3: Fill out the Personal Details section and the questions that can not be completed by audio file on the application form below. For all of the Questions where you are responding via audio file, type the response “audio file”. Once you have completed all the questions, click 'Next'

Step 4: Attach your resume/CV, a cover letter (optional) and your audio file. Once you have attached your documents click 'Next'.

Step 5: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

You will receive an email to confirm your application has been received.

📌 Capital Works Project Support Officer (Lismore)
🏢 Byron Shire Council
📍 Lismore