⭐Be the trusted partner behind our leadership team.⭐

About Us

Best Lives is a not-for-profit disability support organisation that has been providing high-quality specialised disability support services across the Wheatbelt and Perth Metropolitan areas for 40 years. We help our customers to live a great life by living our mission of partnering with people with disabilities and disadvantage to achieve their own goals.

At Best Lives, we have been supporting Western Australians to live their best lives for over 40 years. Operating across 15 locations throughout WA, we provide a range of disability support services, accommodation services, community programs and employment services that empower people to achieve their goals and build meaningful lives.

We are seeking an experienced, highly organised and proactive Executive Assistant to provide executive, governance and operational support to our Chief Executive Officer and Executive Team.

This is a pivotal role that sits at the heart of the organisation, supporting strategic priorities, governance activities, executive operations and key organisational initiatives.

The Role

Reporting directly to the Chief Executive Officer, the Executive Assistant provides high-level executive, governance and operational support across the organisation. Acting as a trusted partner to the CEO and Executive Team, this role facilitates effective communication, coordination and follow-through between the Executive Team, Board of Directors, internal stakeholders and external partners.

The Executive Assistant plays a pivotal role in supporting Board and committee governance, strategic initiatives, organisational projects, executive communications, and document management processes. This position requires a proactive, highly organised professional who can manage competing priorities, exercise sound judgement, maintain absolute confidentiality and build strong working relationships across all levels of the organisation.

This is a part-time position working 25 hours per week, generally across Monday to Friday, with commencement between 8:30am and 9:00am and finish times between 2:00pm and 2:30pm. Flexibility in start and finish times may be considered for the right candidate. The role may also require attendance at Board of Directors meetings and other governance-related meetings from time to time, including approximately one Board meeting per month that may occur outside standard business hours. Where attendance outside normal working hours is required,



these hours will form part of the employee's contracted 25 hours per week, with work schedules adjusted accordingly.

Key Responsibilities:

Executive & Governance Support

- Prepare Board papers, executive reports, agendas, presentations and governance documentation.

- Support Board, committee and executive meetings, including minute taking and action tracking.

- Coordinate executive calendars, meetings and stakeholder engagements.

- Manage executive correspondence and communications.

Strategic & Project Coordination

- Support the implementation and monitoring of organisational priorities and strategic initiatives.

- Maintain project plans, action registers and reporting frameworks.

- Coordinate follow-up actions and ensure deliverables remain on track.

Stakeholder Engagement

- Act as a key liaison between the CEO, Executive Team, Board members and external stakeholders.

- Build and maintain effective working relationships across the organisation.

- Manage complex enquiries professionally and confidentially.

Document Control & Systems Management

- Coordinate organisational document reviews and approvals.

- Maintain SharePoint document control and version management processes.

- Ensure governance, compliance and organisational records remain current and accessible.

- Support management systems, compliance monitoring and continuous improvement processes.

Operational Support

- Coordinate leadership meetings, workshops, offsites and organisational events.

- Support day-to-day business operations and cross-functional collaboration.

- Assist with travel arrangements, executive administration and meeting logistics.

What you’ll Bring:

Qualifications & Licences

- Experience working within the disability, community services or not-for-profit sector.

- Tertiary qualification in Business Administration or a related discipline.

- Demonstrated experience supporting Boards and/or governance committees.

- National Police Clearance.

- NDIS Worker Screening Check.

- Current WA C Class Driver's Licence.

Skills & Knowledge

- Proven experience providing executive support at a senior leadership level.





- Experience supporting Boards, governance committees or executive teams.

- Exceptional organisational and time-management skills.

- Strong report writing, minute taking and document preparation experience.

- Advanced Microsoft Office and SharePoint skills.

- Excellent interpersonal, written and verbal communication skills.

- Strong project coordination and stakeholder management capabilities.

- A proactive, solutions-focused approach with the ability to anticipate needs and manage competing priorities.

- High levels of professionalism, integrity and confidentiality.

Experience

- Proven experience supporting Leadership Teams.

- Experience supporting Board and committee governance processes, including meeting administration and reporting.

- Experience managing organisational records, document control systems and business improvement processes.

What we offer:

Part-time with stability and impact

Salary sacrifice perks of up to $18,550/year – boost your take-home pay through tax-free everyday and entertainment expenses

A collaborative, supportive team environment with engaged and values-led leadership

Access to a professional development program (after qualifying period) to grow your skills and career

Employee Assistance Program – because your wellbeing matters

One paid cultural day of leave each year to honour what’s meaningful to you

✨ The chance to make a genuine difference – to inspire and collaborate with people to utilise their abilities to achieve their goals

Application Process:

Submit your application to include a resume and cover letter that outlines how your experience and skills align with the key responsibilities listed in the advertisement.

We value applicants who can demonstrate a clear understanding of the role’s responsibilities and how their expertise will contribute to the success of our team.

Shortlisting will commence immediately.

We reserve the right to close the position without notice. Only applicants with the right to work in Australia will be considered for employment.

Best Lives is committed to improving employment opportunities and outcomes for people with diverse backgrounds and encourages people with different cultural backgrounds, those with disabilities and Aboriginal and Torres Strait Islander peoples to apply.

As a measure to achieve equality and support, Section 51 of the Equal Opportunity Act 1984 (WA) will apply to this position.

📌 Executive Assistant (Midland)
🏢 Best Lives
📍 Midland