Practice Assistant - Melbourne Office

Practice Assistant. You will be part of the Practice Support team providing operational and administrative assistance to legal operatives and Practice Executives.

Responsibilities

- Provide operational support to legal operatives within the firm, adapting to changing needs.
- Provide administrative support: generating reports, expense management, document amendments, and file management (printing, filing, archiving).
- Assist with matter financials and the monthly billing process: create and amend billing narratives, draft/finalise bills.
- Set up and coordinate new clients and matters using planning tools.
- Support the firm's client relationship management software, record business development activities, maintain accurate contact records, and assist with client reporting.
- Provide administrative support for client pitches and coordinate client events.
- Collaborate with team members inside and outside the Practice Support team to deliver high‑quality work and meet service standards for all stakeholders.

Work arrangements





Permanent, full‑time. Hybrid working: 60% of time in the office, with flexibility discussed on a case‑by‑case basis.

Qualifications & skills

- Experience in a similar role, preferably in a law firm or related professional services (finance, accounting).
- High proficiency with Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and other document‑management systems.
- Excellent accuracy, attention to detail, and the ability to prioritise work independently to meet tight deadlines.
- Strong written and verbal communication: drafting correspondence, presentations, pitch documents and slide packs quickly and accurately.
- Team player who works collaboratively to achieve goals and continuously improves processes.

Equal Prospect Statement

We encourage applications from all backgrounds and support adjustments during the application process.

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📌 Practice Assistant (Melbourne)
🏢 Allens Corporate Services
📍 Melbourne