Job Description

The opportunity

This is the number two finance role in the business, working directly with the CFO. You will own the accounting engine of a four entity, four country group: the close, the reconciliations, the billing and collections cycle, and the controls and process that hold it all together.

It is a rare scope for a Finance Manager. You will not inherit a mature function and maintain it. You will build one, and you will see the results of that work quickly, in a company where finance genuinely affects whether the business can raise, invest and grow.

What you are walking into

We want to be straightforward about the setting, because the right person will find it energising and the wrong person will find it overwhelming.

• Finance is a lean function: the CFO, an Accountant and this role, supported by external advisers in each jurisdiction. There is no team beneath this position.

• You will be hands on. As well as owning the close and the controls, you will code transactions as needed, run the payment run, reconcile the banks and chase debtors. Nothing in finance is beneath this role.

• Historical data is not clean. There is prior year remediation to work through at the same time as running the current month.

• Most processes are undocumented. You will be writing them, not following them.

• The group is genuinely complex for its size: four entities, four currencies, a mixed subscription and project revenue model, venture debt reporting obligations, active investor reporting, and a potential first external audit ahead of us.

In return: real ownership, direct exposure to the CFO, COO, CEO, the board and investors, no layers between you and the decisions,



and a clear path to Financial Controller as the function grows.

Scope

Financial footprint

• Four entities across Australia, the United Kingdom, the United States and Canada

• Multi-currency operations, intercompany transactions and transfer pricing arrangements

• Two revenue streams: recurring software subscriptions, and implementation and advisory projects billed against milestones and purchase orders

• Venture debt facility with covenant and reporting obligations, and active investor reporting

Systems

• Xero (four ledgers), Syft, ApprovalMax, Airwallex, Rippling, HubSpot, and a subscription billing platform to be implemented

Core responsibilities

Close and reporting

• Own month-end close end to end across all four entities, to a defined timetable

• Prepare journals including accruals, prepayments, amortisation and provisions

• Maintain a fully reconciled balance sheet and resolve queries before sign-off

• Prepare the monthly management pack including profit and loss, balance sheet, cash flow and variance commentary

• Support board, investor and lender reporting

Revenue, billing and collections

• Own the billing cycle across both subscription and project revenue, including milestone and purchase order driven invoicing





• Reconcile contracted revenue, invoiced revenue and reported recurring revenue, and investigate any variance

• Apply revenue recognition policy under AASB 15 and ASC 606, including work in progress and deferred revenue

• Own accounts receivable and drive collections, including escalation on aged debt

Accounts payable, payroll and treasury operations

• Run a single consolidated weekly payment run through the approval workflow

• Maintain vendor records, approval thresholds and payment controls

• Support payroll processing and reconciliation across jurisdictions

• Maintain daily cash visibility across all bank accounts and support the rolling cash flow forecast

• Own banking administration, including access, authorisation and user maintenance

Compliance and external advisers

• Coordinate external accountants, tax advisers and payroll providers in each jurisdiction, while retaining internal ownership and control

• Support indirect tax lodgements including GST and BAS, VAT, HST and United States sales tax

• Support income tax, statutory filings, research and development claims, and grant acquittals

• Prepare for and support the group's first external audit

Process, controls and automation

• Document finance processes and keep them current

• Design and maintain internal controls, including segregation of duties and approval authorities

• Simplify and eliminate manual steps, then automate them across the finance stack

• Support the implementation of subscription billing and the quote to cash integration between the CRM, billing and accounting systems

📌 Finance Manager (Sydney)
🏢 Whitecollars
📍 Sydney