Excellent Opportunity for Project Analysts!

Opportunity to work for a Utility Client!!!

Duration: 12-month Contract

Work Arrangement: Hybrid work Arrangement

Location: Melbourne CBD

Rates: $500/day + Super

Project

The project involves a large core system replacement and migration, engaging multiple internal business units, IT functions (architecture, data analytics, integration, testing), and external vendors. The system in focus is a large Customer Relationship Management application which is highly integrated to internal and external systems (over 10,000 complex land development applications per year, links up to 20 internal and external systems), will be moving from an old Oracle technology stack to a new Salesforce technology stack.

Accountabilities

- Support the Senior Project Manager and key roles within the core project team, with project coordination, administration, scheduling, milestone tracking and follow-through across the six delivery workstreams.
- Assist in creating, updating and maintaining project milestone dashboards, project plans, schedules, timelines and supporting delivery artefacts.
- Monitor project action items, deadlines and status updates; chase owners proactively so that information is current before meetings and reporting deadlines.
- Support daily stand-ups and working meetings where required, with a particular focus on keeping the Jira-based to-do list current, actionable and helpful for the Senior Project Manager.
- Document meeting notes accurately and with strong attention to detail; ensure actions are captured with clear owners, due dates and enough context for effective follow-up.
- Maintain and help set up internal and external SharePoint sites, Jira boards and Confluence spaces,



including relevant permissions, access arrangements and document locations.
- Assist in preparing governance and reporting packs, including status inputs, action summaries, RAID extracts, milestone updates and concise commentary for management review.
- Support vendor onboarding and offboarding administration, including access requests, document locations, contact lists and required compliance artefacts.

What you'll need to succeed

- Experience supporting enterprise system replacement, CRM, Salesforce, Oracle migration, integration, data migration, testing or digital transformation initiatives.
- Demonstrated experience in project coordination, project administration, project officer, PMO support or similar roles within complex business, technology or transformation environments.
- Strong administration discipline, including the ability to maintain schedules, registers, meeting records, document libraries, action logs, dashboards and reporting inputs accurately and with minimal rework.
- Excellent meeting coordination and documentation capability, including agenda preparation, pre-read collation, high-quality minutes, action capture and proactive follow-up of owners and due dates.
- Experience using, administering or quickly learning collaboration and delivery tools such as SharePoint, Jira and Confluence, including access coordination, artefact organisation and workflow hygiene.
- Exceptional attention to detail and written communication, with the ability to produce concise, accurate and decision-ready materials under time pressure.

What you need to do now

If this sounds like you, please click 'Apply Now', or please send your updated CV to [email protected]

📌 Project Analyst (Melbourne)
🏢 Hays
📍 Melbourne