Team Assistant / Office Coordinator

Melbourne CBD | Permanent Full-Time | Professional Services Environment

An exceptional opportunity has become available for a polished and capable Team Assistant / Office Coordinator to join a leading professional services environment in Melbourne’s CBD.

This role sits at the centre of a busy corporate office, supporting senior executives while ensuring smooth day-to-day operations across a professional client‑facing workspace.

It is a varied position spanning executive support, office coordination, administration and client hospitality, suited to someone who enjoys working in a structured, service‑oriented environment with strong attention to detail and a commitment to delivering quality outcomes.

The Role

Reporting to the Executive Assistant, you will provide support to a team of senior professionals while taking ownership of the presentation and coordination of the office.

Key responsibilities include:

- Coordinating meeting room setup including AV, catering and client readiness
- Meeting and greeting senior clients and external stakeholders
- Maintaining the presentation of boardrooms, kitchen and communal spaces
- Managing office supplies, stock levels, couriers and deliveries
- Supporting diary coordination and meeting scheduling
- Assisting with domestic and occasional international travel arrangements
- Processing expenses and supporting reconciliation processes
- Preparing, formatting and binding confidential documentation
- Assisting with internal and client events
- Supporting invoice processing and general administrative tasks




- Acting as a key liaison for facilities, building management and IT support
- Providing proactive ad‑hoc support to executives and the broader team

About You

You are a professional, detail‑oriented individual who takes pride in creating a seamless experience for both internal stakeholders and external clients.

Ideally, you will bring:

- 2+ years' experience in a corporate, professional services or premium office environment
- Strong communication skills with a polished and confident approach
- Excellent attention to detail and strong organisational skills
- Intermediate Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
- The ability to manage competing priorities in a busy setting
- A proactive, solutions‑focused mindset with solid initiative

You are comfortable balancing executive support and office coordination responsibilities, take ownership of your work, and enjoy being a reliable and valued member of the team.

Why This Role

This is a unique opportunity to join a highly regarded corporate environment offering exposure to senior stakeholders and a supportive, collaborative team culture.

You will benefit from:

- Broad exposure across executive support and office operations
- A polished, qualified and welcoming team environment
- Career development opportunities and ongoing growth
- A varied role where no two days are the same

If you are a motivated and polished Team Assistant or Office Coordinator looking to further your career within a professional and supportive corporate environment, we would love to hear from you.

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📌 Team Assistant / Office Coordinator (Melbourne)
🏢 Sharp & Carter
📍 Melbourne