- Opportunity to start your marketing career
- Learn from experienced colleagues

The Firm

HFW is a sector focused global law firm. We have over 700 lawyers working across the Americas, Europe, the Middle East and Asia-Pacific. We take a progressive and innovative approach to our roles in commercial business – thinking creatively and pragmatically to support our clients.

Whether we are solving complex issues within the construction, aviation or shipping industries, or providing advice across insurance, commodities and energy we are specialist lawyers here to add value to our clients. We think about the commercial solution first, and then underpin our advice with a solid foundation of legal expertise.

In Australia, we have 4 offices in Melbourne, Sydney, Brisbane and Perth and around 210 team members.

The Role

As a key member of our collegiate and collaborative APAC M&BD; team, you will support the team to deliver its respective client, business development and profile-raising plans. We are seeking an enthusiastic Marketing & Business Development Coordinator for a role where every day will be different, interesting and challenging with a combination of project based work and general day-to-day BAU activities. While the majority of your work will be Australia-focused, the team works collaboratively across the APAC region so you will have the opportunity to undertake some Asia-focused work as well.

We’re a down-to-earth bunch who will value your time and your ideas. This is a great role if you are at the start of your journey as a marketing professional in professional services. If you have already embarked on your career in marketing and are seeking a change, we are also interested in talking to you.

The role is broad in nature and will include, but is not limited to, the following responsibilities:

Bid support

- Assist on bids (formal RFPs, capability statements) including updating CVs/bios,



sourcing relevant credentials and other information relevant to the client request.
- Update the credentials database and ensure materials are stored in the firm's document management system.

Client relationship management

- Assist with updating client plans and client dashboards as part of the firm's Key Client Program.
- Assist with the preparation of materials for client listening interviews.

Events

- Assist in the delivery and coordination of events (online and in person) for our Australia offices and other APAC offices if required, including event invitation preparation using Vuture, managing mailing lists in InterAction and liaising with Legal Assistants and Reception.
- Preparing BD collateral and presentations if required for the event.

Marketing and communications

- Assist in the management of end-to-end process for events, webinars and sponsorship opportunities.
- Support the Comms team to deliver profile raising opportunities such as client briefings, website updates, social media posts, award and directory submissions etc.
- Managing marketing collateral library and merchandise inventory.
- Support with award and directory submissions.

BD and communications reporting

- Coordinate relevant internal communications across the region including weekly "Good News Monday" emails and HFW's intranet.
- Help coordinate partner, lawyer and team BD and Marketing inductions.

BD & marketing tools

Work with colleagues to encourage the use of HFW's business development and marketing tools:

- InterAction (CRM database)
- Credential database (experience repository)
- Pitch and presentation templates
- Vuture (email marketing software)




- Provide user support and additional training as required

About You

We are seeking a proactive and well-organised individual, who ideally brings:

- Tertiary qualifications in marketing or an appropriate business discipline
- Strong written and verbal communication skills
- Exceptional attention to detail
- Project focused and highly organised and able to manage multiple tasks from various team members
- A team player with enthusiasm, confidence and a can-do attitude
- Ability to liaise with stakeholders at all levels
- Tenacity to see tasks through to successful completion whilst working to tight deadlines
- Advanced MS Office skills (including PowerPoint, Outlook, Word and Excel)

What's in it for You?

If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down-to-earth group of colleagues, we offer the following benefits:

- Market-competitive remuneration package
- Employee Referral Incentives
- Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities
- An active employee-led Social Committee, organising regular events in all our offices
- Hybrid and flexible working arrangements, allowing you to balance work and life commitments effectively
- The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)
- Beautiful offices in the CBD with excellent end-of-trip facilities
- A welcoming, supportive, and collaborative work workplace

What's Next?

If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you!

For any questions, please reach out to Maarja Kamar - HR Consultant via email

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📌 Marketing And Business Development Coordinator (Melbourne)
🏢 HFW
📍 Melbourne