Recruitment Specialist | Japan–Australia & Malaysia Markets | World Mode Holdings

Position: Procurement Officer

Location: Sydney, NSW

Job Types: Full-time

Permanent residency or Australian citizenship is required.

Role Summary

As a Procurement Officer, you will manage end‑to‑end purchasing for hardware, software, and services, partnering closely with Sales, Project Delivery, and Finance to ensure cost‑effective sourcing, timely delivery, and accurate records.

You’ll run RFQs/RFPs, negotiate with suppliers, raise POs, track orders, and support licensing renewals.

Key Responsibilities

- Source & evaluate suppliers: run RFQs/RFPs, compare quotations, negotiate pricing, payment terms, and SLAs.
- Raise & manage POs: prepare purchase requisitions and POs, ensure approvals per policy, maintain accurate item/pricing data.
- Licensing & renewals: coordinate renewals for software/subscriptions and maintain entitlement records and expiry calendars.
- Order tracking & logistics: monitor lead times and shipment status, coordinate deliveries with vendors/customers across AU/NZ, and elevate delays.
- Sales & project support: build BOMs and costings with Sales/PMs, assist with urgent RFQs and special bids.




- Invoice reconciliation: match supplier invoices to POs and receipts, resolve pricing/quantity discrepancies with Finance.
- Supplier management: maintain preferred supplier lists, track performance (on‑time delivery, quality), and drive cost‑saving initiatives.
- Data & compliance: keep ERP/records up to date, ensure compliance with company policies and trade regulations, manage onboarding docs/NDAs.
- Reporting & improvement: meet procurement KPIs (cost reduction, on‑time delivery), standardized templates and workflows.

Qualifications & Skills

- Experience in procurement or purchasing (IT/Telco or distribution environment preferred).
- Strong negotiation, attention to detail, and stakeholder communication skills.
- Competent in Excel and ERP systems (e.g., Salesforce).
- Ability to manage multiple priorities and deliver to deadlines.
- Japanese language proficiency is required (business‑level reading and writing).

Seniority level: Entry level

Employment type: Full time

Job function: Purchasing

Industries: Telecommunications

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📌 Procurement Officer (City of Sydney)
🏢 World Mode Australia
📍 City of Sydney