We are seeking an organized and experienced Office Manager to oversee the day-to-day administration and operations of a busy rendering business.
Key responsibilities include:
- Managing daily office operations and coordinating administrative activities.
- Liaising with builders, clients, suppliers, subcontractors and site supervisors.
- Reviewing and interpreting construction scopes, work orders and subcontractor requirements.
- Coordinating rendering and construction projects from scheduling through to completion.
- Preparing quotations, invoices, purchase orders and payment claims.
- Managing accounts receivable/payable and following up outstanding payments.
- Maintaining accurate job records, contracts, documentation and project files.
- Monitoring project progress, costs, budgets and variations.
- Attending and coordinating weekly meetings with builders, subcontractors and relevant stakeholders.
- Resolving site, scheduling,
material and workmanship issues in consultation with builders and subcontractors.
- Communicating with suppliers and manufacturers regarding products, technical issues and material requirements.
- Assisting with quality control and ensuring works are completed in accordance with project specifications and relevant requirements.
- Supporting management with business administration, client relationships and day-to-day decision-making.
- Managing multiple projects simultaneously while ensuring deadlines and client requirements are met.
The role requires solid organizational, communication and problem-solving skills, with the ability to work independently and manage competing priorities in a fast-paced construction environment.
PLEASE NOTE THAT SOME HEAVY LIFTING (NO MORE THAN 20 kg) MAY BE REQUIRED.