Permanent | Full Time

Are you an organised administrator with a keen eye for detail and a passion for keeping things running smoothly? We are looking for a Procurement Administration Officer to support Council’s procurement, contract, administration, insurance and corporate administration functions. This is a diverse role where you will work closely with teams across the organisation, helping to ensure processes are productive, compliant and well managed.

You will play a key role in maintaining procurement records, supporting contract administration, coordinating business activities and providing high-quality administrative support that contributes to the delivery of Council services.

What you will do

In this varied role, you'll:

- Support procurement and contract administration activities across Council.
- Maintain procurement systems, contract registers and key records.
- Process contract claims and assist with procurement compliance reporting.
- Coordinate travel bookings and assist with day-to-day office administration.
- Process utility invoices and support budget administration activities.
- Assist with contractor compliance requirements through Council systems.
- Provide support with insurance claims, renewals and record management.
- Prepare correspondence and other business documentation.
- Provide support to staff on procurement systems and processes.

What we are looking for

We're seeking someone who:

- Has experience in an administration or business support role.
- Is highly organised and able to manage competing priorities.
- Has excellent attention to detail and a commitment to accuracy.
- Communicates effectively and provides excellent customer service.
- Enjoys working collaboratively and building positive working relationships.
- Takes initiative and works well both independently and as part of a team.

Qualifications and Experience

- Certificate III or IV in Business Administration or a related field.




- Experience using Microsoft Office applications, including Word and Excel.
- Strong written communication skills.
- Previous experience in an administrative role.
- Current Driver Licence.

Note: A National Police Check will be conducted on the preferred applicant.

Why join us?

This is a great opportunity to build your skills in procurement, contract administration and corporate services. We offer some great employment benefits.

- Permanent Full-Time role with genuine work-life balance
- Annual salary of $72,916 + 15% superannuation

Leave & Flexibility

- Four weeks annual leave + 17.5 % leave loading
- 12 Rostered Days Off (RDO) per year
- 12 days personal (sick/carer’s) leave
- Paid parental and adoption leave
- Long service leave (pro-rata after 7 years)
- Flexible work arrangements
- Additional compassionate leave
- Option to purchase additional leave

Benefits & Culture

- Salary packaging options (including superannuation salary sacrifice)
- Subsidised gym memberships
- Active social club

Applications close

12 noon on Friday, 21 August 2026.

If you're a proactive administrator looking for a varied and rewarding role, we'd love to hear from you.

How to Apply

1. Review the Position Description

- Download and read the Position Description carefully to understand the role and requirements.

2. Prepare your application

Your application should include:

- Cover Letter – Introduce yourself and explain how your experience aligns with the position requirements.
- Current Resume – Include your employment history, qualifications and relevant experience.

3. Submit your application online

- Click the Apply Now button on the job listing.
- Upload your Cover Letter and Resume (PDF or Work format)
- Complete the online application form and click Submit .

4. Need Assistance?

For questions about the role or application process, contact the Human Resources team at [email protected] or 5036 2333.

📌 Procurement Administration Officer (Swan Hill)
🏢 Swan Hill Rural City Council
📍 Swan Hill