About the Role
Reporting directly to the Residential Project Manager, you will be responsible for coordinating the pre-construction and procurement process to ensure projects are fully prepared before construction commences.
You will become the central point of coordination between estimating, procurement, subcontractors, suppliers and project delivery, ensuring every project is set up for success.
This is not a purely administrative role. We are looking for someone who enjoys taking ownership, solving problems and driving projects forward.
Key Responsibilities
Procurement & Trade Letting
• Prepare and issue subcontractor tender packages.
• Obtain and evaluate subcontractor quotations.
• Negotiate pricing and scope with trades and suppliers.
• Prepare subcontract agreements and purchase orders.
• Maintain procurement schedules.
• Coordinate long lead-time materials.
• Build and maintain strong supplier and subcontractor relationships.
Contract Administration
• Assist with project budgets and cost tracking.
• Prepare and administer subcontract agreements.
• Manage project documentation and contract registers.
• Process subcontract variations.
• Maintain procurement and contract records.
• Assist with project forecasting and cost reporting.
Project Coordination
• Support Project Managers with project mobilisation.
• Coordinate client selections and approvals.
• Monitor procurement milestones.
• Track outstanding information required prior to construction.
• Assist in maintaining project programmes.
• Ensure projects transition smoothly from estimating into construction.
Project Cost Control
• Assist in preparing and maintaining project budgets.
• Monitor subcontract commitments and purchase orders against project budgets.
• Maintain cost tracking throughout the life of each project.
• Process and track subcontractor variations.
• Identify procurement or budget risks and bring them to the attention of the Project Manager and General Manager.
• Assist with forecasting committed costs and cashflow for active projects.
• Support the preparation of progress claims by ensuring procurement and cost information is accurate and up to date.
What Success Looks Like
- Within your first 12 months you will:
• Successfully coordinate procurement for multiple residential projects simultaneously.
• Ensure projects commence with trades, purchase orders and materials in place.
• Improve procurement efficiency and reduce delays.
• Maintain accurate contract and procurement documentation.
• Become a trusted resource for both our Project Manager and General Manager.
About You
You are reliable, professional, and take pride in delivering high-quality work. You understand the expectations of commercial clients and are confident working in occupied environments where presentation, communication, and efficiency matter.
Why Join Anchor?
• Be part of a growing and ambitious construction company.
• Work on high-end residential projects across South East Queensland.
• Join a supportive and collaborative team.
• Opportunity to grow your career as the business expands.
• Market-competitive salary package based on experience.
• Long-term career progression into senior project delivery or commercial management.
If you're passionate about construction, enjoy bringing structure to complex projects and want to be part of a business with exciting growth plans, we'd love to hear from you.
About us
Anchor Building Services is a Queensland-based construction company specialising in high-end residential construction and commercial projects. We pride ourselves on delivering exceptional workmanship, solid client relationships and a proactive, solutions-focused approach.
As our residential division continues to grow, we are seeking an organised and motivated Contracts Administrator / Procurement Coordinator to join our team and play a key role in delivering premium residential projects.
This is an excellent opportunity for someone looking to become an integral part of a growing business where your contribution will have a direct impact on the success of our projects.