Working with a high performing executive specialsing in 3 Major Industries (Design/Construction, Fitness Industry and Hospitality Industry). This is an opportunity for an experienced and highly skilled Executive Assistant to enjoy a highly varied and challenging role. This is a friendly and supportive environment that will see you engaging with a high performing team across a private company environment.

Your duties in this role will include:

- Extensive diary management for the Director

- Travel booking and arrangement (as required)

- Project follow up (Internal Projects & External Projects)

- Stakeholder liaison and management

- Presentation preparation using MS PPT for Business Development Opportunities (as required)

- Expense reporting and BAS preparation

- Minute taking and meeting arrangement

- Project documentation and liaison

- Send invoices through XERO upon completion of jobs.

- Generate Account Receivable and Accounts Payable reports through Xero.

- Assist in weekly meetings regarding current projects, status of live jobs, quoted works, future projects, sales leads and invoicing.

- Assistant and PA to director, taking notes, preparing emails, quotes and reports.

- Filtering email enquiries, quote requests,



project related information to director and project supervisor.

- Answer phones and email enquiries daily.

- Train, manage and provide leadership to your team and delgate tasks.

- The ability to understand and manage payroll, COGs, revenue Management.

- Contribute to annual budget and Sales and Marketing Business plan to help all businesses grow

- Recruit and Induct new staff and fill in the graps across the businesses requiring assistance

- Conduct staff briefings, weekly WHS meetings and P&L; meetings

- Provide financial summary reports to relevant parties

This is a challenging role with a very busy company director and entrepreneur who is diversied across the Architecture, Construction, Fitness and Hospitality Industry. Your success will be governed by your experience working with fast-paced executive and understanding the need to pre-empt their needs on an ongoing basis. You will have experience with proactive diary management and stakeholder liaison, as well as outstanding interpersonal skills and a track record of understanding the unique needs of C-Suite executives. Experience taking minutes, drafting correspondence and managing a very busy diary is vital.

📌 Executive Assistant to CEO (Perth)
🏢 DBD
📍 Perth