Green Life Clinics — Gold Coast Head Office
Green Life Clinics is an Australian‐owned, fast‐growing healthcare organisation dedicated to improving patient access, operational excellence, and high‐quality service delivery across our national network. Our head office, clinics, and warehouse teams work closely together to support innovative health solutions and exceptional patient care.
We move fast, operate with high standards, and value people who take ownership, stay organised, and keep the engine running smoothly behind the scenes.
About the Role
This newly created role provides
high‐trust executive support
to two senior leaders while also keeping our head office and warehouse operations running seamlessly day‐to‐day.
This is not a traditional EA role where you sit behind a desk managing calendars all day. It's a
hybrid EA + Office Coordinator + Operations Assistant
position — perfect for someone who enjoys variety, thrives in a fast‐paced environment, and isn't afraid to roll up their sleeves.
One hour you'll be preparing a board‐ready slide deck, coordinating travel, or organising documentation. The next hour you might be checking office supplies, ensuring the fridge is stocked, arranging courier pickups, or helping the warehouse team with admin tasks.
If you love being the person who "keeps everything together," this role is for you.
Why This Role Exists
Strengthen executive support and coordination
Improve administrative structure and workflow
Enhance communication and documentation across the business




Support head office operations and daily business needs
Provide reliable, proactive support to two senior leaders
Keep the office and warehouse running smoothly and professionally
What You'll Do
Executive Support
Diary management, inbox coordination, scheduling, and travel
Prepare documents, reports, presentations, and meeting packs
Manage communication flow and follow‐ups
Assist with project coordination and operational planning
Office & Warehouse Coordination
Ensure the office is stocked, organised, and running efficiently (yes — including milk in the fridge)
Manage supplies, deliveries, couriers, and general logistics
Support warehouse administration, documentation, and communication
Coordinate internal meetings, visitors, and staff needs
Maintain a tidy, skilled environment across head office and warehouse spaces
Business Administration
Maintain SOPs, internal files, and business documentation
Assist with onboarding, system access, and staff setup
Support cross‐department scheduling and communication
Help streamline processes and improve operational efficiency
Who You Are
Experienced EA, Team Assistant, Office Coordinator, or similar




Highly organised, proactive, and calm under pressure
Comfortable supporting multiple leaders and juggling competing priorities
Solid communicator with excellent written and verbal skills
Tech‐confident (Microsoft Office, Teams, SharePoint, general business systems)
Discreet, professional, and trustworthy
Happy to work across both executive tasks and hands‐on office duties
A natural problem‐solver who sees what needs doing and gets it done
What We Offer
A dynamic, supportive environment where your work has real impact
A newly created role you can shape and improve
Exposure to multiple functions across a growing national organisation
A collaborative culture that values initiative, ownership, and continuous improvement
A role with genuine variety — no two days look the same
Ready to join a fast‐growing organisation and become the backbone of our head office?
Recruitment Process
Candidates complete a short AI‐recorded screening, followed by an in‐person interview with our Talent Acquisition Manager. Final shortlisted applicants will meet with our COO before we proceed to reference checks and offer.
Company Overview
Green Life is an Australian-owned and operated alternative medicine clinic and dispensary group changing alternative healthcare. We've developed a healthcare service model that streamlines patient access to these therapies. Our clinics & dispensary offers telehealth and in-store consultations.
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📌 Executive Assistant (Queensland)
🏢 Rgit Australia
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