Magic Enterprises is a proudly WA family‐owned and operated automotive group with dealerships located throughout metropolitan Perth and regional Western Australia. As our business continues to expand, we are seeking an organised, reliable and detail‐focused Vehicle Administrator / Licensing Clerk to join our busy automotive dealership in Dianella.
About the Role
This is an important administrative position responsible for ensuring vehicle sales, licensing, registration and settlement documentation is completed accurately and efficiently. The successful applicant will work closely with the sales, finance, stock control and management teams to ensure each vehicle transaction progresses smoothly from sale through to delivery.
Key Responsibilities
Preparing and processing vehicle licensing and registration documentation
Completing vehicle transfers through the Department of Transport WA
Processing recent and used vehicle sales paperwork
Preparing contracts, tax invoices and settlement documentation
Checking vehicle, customer and finance information for accuracy
Coordinating licensing plates, registration papers and vehicle delivery documentation
Processing trade‐in and vehicle acquisition paperwork
Managing vehicle stock records and maintaining accurate dealership systems
Liaising with customers, sales consultants, finance providers and government departments
Following up outstanding contracts, signatures, payments and licensing documents
Filing and maintaining accurate electronic and physical records
Assisting with general dealership administration when required




Ensuring all documentation complies with dealership procedures and relevant WA requirements
About You
Ideally you will bring previous experience in automotive administration, vehicle licensing or dealership operations, along with a solid understanding of WA vehicle licensing and registration processes. Your excellent attention to detail and commitment to accuracy will ensure all documentation and transactions are completed efficiently and correctly.
You are highly organised, able to manage multiple vehicle transactions and competing deadlines while maintaining a high standard of work. Strong written and verbal communication skills will allow you to build positive working relationships with customers, colleagues and external stakeholders.
Previous dealership administration or licensing experience is highly desirable; however, applicants with strong administration experience and a willingness to learn are encouraged to apply.
What We Offer
A full‐time position within a busy and growing automotive dealership
A supportive and professional working environment
Competitive remuneration based on experience
Ongoing training and development
Opportunities for career progression within the automotive industry
A stable role within an established dealership group
Ready to Apply?
Please submit your resume along with a brief cover letter outlining your relevant experience and why you would be suitable for the position to our Dealer Principal, Bata Jovanovic via email @magicent.com.au.
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📌 Vehicle Administrator/Licensing Clerk (Western Australia)
🏢 Magic Group
📍 Western Australia