Role type: Full Time: Continuing Department: Melbourne Research & Enterprise Salary: UOM 6 - $100,847 - $109,163 p.a. plus 17% super
Influential support role to senior research leaders / enable smooth executive operations in a top-ranked university / collaborative, high-performing research portfolio Step into a trusted Executive Assistant role and help drive the University's research excellence and partnerships. Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne - we take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.
Discover more via our website.
Your next career opportunity: In this Executive Assistant role, you will support two Executives for the Melbourne Research & Enterprise Portfolio. You will coordinate complex diaries, governance activities and key relationships that enable the University's research ambitions.
What you will deliver:
Provide high-level executive support to two Executives, including expert diary, travel and expense management.
Manage incoming correspondence and requests, drafting responses and ensuring matters are prioritised, tracked and actioned promptly.
Coordinate committees and meetings, including scheduling, agendas, papers, minute-taking and technology support for hybrid participation.
Develop and maintain efficient administrative systems, records and workflows that support consistent, high-quality portfolio operations.
Collaborate with the Executive Support team to streamline processes and contribute to continuous improvement initiatives.
You may be a outstanding fit if you:
Bring substantial experience providing high-level executive assistance to senior leaders in complex organisations.
Demonstrate advanced proficiency with Microsoft Office, Zoom and related systems, and quickly learn new tools.
Excel at managing competing priorities, deadlines and detailed logistics in a fast-paced, confidential environment.
Draft clear, accurate documents and correspondence, tailoring messages for senior stakeholders and diverse audiences.




Establish and improve administrative systems and processes that enhance efficiency, tracking and follow-up.
Navigate sensitive information with discretion, sound judgement and a strong commitment to professionalism.
What we offer you!
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
Your current team - Melbourne Research & Enterprise:
You will join the Melbourne Research & Enterprise portfolio within Chancellery, led by the Deputy Vice-Chancellor Research. The portfolio partners with academic divisions to deliver world-class research, strategic partnerships and translational impact. You will work closely with senior leaders, VIPs and specialist teams committed to excellence and collaboration.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation.
The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed.
We welcome applicants from all backgrounds, identities, and experiences.
Discover more about Diversity and Inclusion at UniMelb.
We warmly encourage applications from people with disabilities.
Aboriginal and Torres Strait Islander Applicants




We aspire to the University of choice for Indigenous Australians.
Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions.
Applications close: Sunday 16th of August at 11:55 PM; Melbourne time zone.
Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne - where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here.
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At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community.
Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage.
Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change.
Join us, and let's advance Melbourne - and the world - together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world.
Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more
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📌 Executive Assistant (Melbourne)
🏢 The University Of Melbourne
📍 Melbourne