Location Lorimer Street,Port Melbourne, VIC, ****,AustraliaEmployee Type Full Time - PermanentAbout the CompanyRenowned as one of Australia's largest and most respected industrial and commercial builders, Vaughan Constructions has been building lifelong customer relationships since ****.
With projects across commercial, education and industrial sectors – including some of the largest structures in the southern hemisphere – Vaughan is a trusted national leader.With offices in Melbourne, Sydney and Brisbane, we're a fully integrated builder delivering projects across Australia.At Vaughan, you'll find an open, friendly environment where high performance and genuine enjoyment go hand in hand.
Our teams work as one, guided by shared values of Respect, Integrity, Teamwork, Efficiency and Safety.It's a culture we're proud of, and one recognised as Employer of Choice by The Australian Business Awards for four consecutive years from **** to ****.
What truly sets Vaughan apart is our people.If you're looking to build your career with an award-winning construction business that values its people as much as its projects, Vaughan could be the place for you.About the RoleThe Contract Administrator is a pivotal role in supporting project success through the preparation and management of subcontractor documents, coordination of procurement activities, and collaboration with project managers during the tendering and construction stages.
By fostering attention to detail, strong communication, and organisational excellence, we aim to develop skilled professionals who drive seamless project execution and contribute to the growth and innovation of the industrial construction sector.What You'll Be DoingReview tender documents, subcontractor/supplier pricing,



and coordinate the tender process for sub-contract packagesPrepare scope of works, contracts, and purchasing schedules; negotiate pricing to secure the best commercial outcomeReview shop drawings and ensure works are well coordinated across tradesSupport the Project Manager with order meetings, drafting subcontract orders, and reference checksManage documentation flow, including shop drawings, correspondence, as-built drawings, and O&M; manuals, using systems such as Procore, Aconex or SOSAssist with client variations, progress claims, and budget reportingHelp manage the Head Contract, including notices of variation, EOTs, and progress claimsSupport site establishment (accommodation, temporary services, safety signage)Contribute to OH&S;, Quality Assurance, and Green Star compliance across the projectWhat You'll BringPrevious experience as a Contract Administrator within construction, engineering or industrial servicesStrong understanding of subcontractor procurement and contract administration processesExcellent communication and negotiation skillsHigh attention to detail and solid organisational skillsExperience with construction management platforms (Procore, Aconex or similar)Ability to work collaboratively with Project Managers and site teamsJoin a growth-focused, values-driven business where your expertise makes a real impact.
Enjoy a range of benefits including:Employee Assistance Program for you and your familyDiscounts across health insurance, gyms, travel, retail, and moreGenerous paid parental leaveAnnual Employee Donation SchemeRegular team and social eventsCareer development and progression opportunitiesVaughan Constructions is an Equal Opportunity employer who recognise the value in a diverse workforce.
We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds
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📌 Contract Administrator - Vaughan Constructions (Victoria)
🏢 Ahrens
📍 Victoria