Experience Level: Entry-Level to Mid-Level

About the Role

We're Hiring: Project Coordinator / Project Administrator
Location: Remote / Hybrid / On-site
Employment Type: Full-Time

Experience Level: Entry-Level to Mid-Level

About the Role

We are seeking a highly organized, detail-oriented, and proactive Project Coordinator / Project Administrator to support the successful planning, coordination, and execution of projects across multiple business functions. The successful candidate will play a key role in ensuring projects are delivered on time, within scope, and in accordance with organizational objectives.

This is an excellent opportunity for individuals who are passionate about project management, operations, business coordination, and working in a collaborative, fast-paced environment.

Key Responsibilities Project Coordination & Administration

- Coordinate day-to-day project activities to ensure timely and efficient execution.
- Support project planning, scheduling, resource coordination, and project documentation.
- Monitor project timelines, milestones, deliverables, and budgets.
- Organize project meetings, prepare agendas, record meeting minutes, and track action items.
- Maintain project documentation, contracts, reports, and administrative records.
- Ensure project documentation is accurate, organized, and up to date.

Stakeholder & Team Coordination

- Liaise with internal teams, clients, vendors, and external stakeholders.
- Facilitate communication between cross-functional teams to ensure project alignment.




- Assist Project Managers in coordinating project resources and resolving operational issues.
- Follow up on project tasks and ensure timely completion of deliverables.
- Provide regular project status updates to management and stakeholders.

Reporting & Process Improvement

- Prepare project reports, dashboards, presentations, and progress updates.
- Track project KPIs and identify potential risks or delays.
- Support project budgeting, procurement, and expense tracking where applicable.
- Recommend process improvements to enhance project efficiency and operational effectiveness.
- Assist with the implementation of project management tools, systems, and best practices.

Qualifications

- Bachelor's degree in Business Administration, Project Management, Management, Engineering, or a related field.
- Fresh graduates are encouraged to apply.
- Internship or work experience in project coordination, administration, operations, or business support is preferred.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office (Excel, Word, Power Point, Outlook).
- Experience with project management tools such as Microsoft Project, Asana, Monday.com, Trello, Jira,



or Notion is an advantage.
- Strong problem-solving skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Ability to work independently while collaborating with cross-functional teams.

Ideal Candidate

We're looking for someone who is organized, proactive, and committed to delivering successful projects through effective coordination and communication.

You are someone who:

- Enjoys organizing projects, schedules, and workflows.
- Has strong planning and coordination skills.
- Pays close attention to detail and maintains high standards of accuracy.
- Communicates confidently with team members and stakeholders.
- Takes initiative and follows through on responsibilities.
- Adapt quickly to changing priorities and project requirements.
- Works effectively under pressure while maintaining professionalism.
- Thrives in a collaborative, fast-paced, and results-oriented environment.

What We Offer

- Opportunity to work on diverse and high-impact projects.
- Exposure to project management methodologies and business operations.
- Structured training, mentorship, and professional development.
- Clear career progression into:
- Senior Project Coordinator
- Project Manager
- Program Manager
- Project Management Office (PMO) Manager
- Operations Manager
- A collaborative, creative, and growth-oriented work environment.
- Competitive compensation with performance-based incentives.

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📌 Project Coordinato/Project Administrator (Sydney)
🏢 SIYB - Start And Improve Your Business
📍 Sydney