Location: Remote / Hybrid / On-site
We're Hiring: Assistant Project Manager / PMO Analyst
Location: Remote / Hybrid / On-site
Employment Type: Full time

Experience Level: Entry-Level to Mid-Level

About the Role

We are seeking a proactive, analytical, and highly organized Assistant Project Manager / PMO Analyst to support project planning, governance, and execution across multiple business initiatives. In this role, you will work closely with Project Managers, PMO leaders, and cross‐functional teams to ensure projects are delivered on time, within scope, and aligned with organizational objectives.

This is an excellent opportunity for individuals looking to build a career in project management, PMO, business operations, or corporate strategy while gaining hands‐on experience in managing high‐impact projects.

Key Responsibilities

- Assist Project Managers in planning, scheduling, and executing projects from initiation to completion.
- Develop and maintain project plans, timelines, milestones, and resource schedules.
- Track project progress and ensure deliverables are completed according to plan.
- Coordinate project meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Support project budgeting, resource allocation, and workload planning.
- Identify project risks, issues, and dependencies, and assist in developing mitigation plans.

PMO Governance & Reporting

- Support the implementation and maintenance of PMO standards, policies, and best practices.
- Monitor project performance using key performance indicators (KPIs).
- Prepare project dashboards, status reports, and executive presentations.
- Maintain project documentation, governance records, and reporting templates.
- Ensure compliance with project management methodologies and organizational standards.




- Assist in portfolio tracking and project performance reviews.

Business Analysis & Process Improvement

- Analyze project data and operational metrics to identify trends and improvement opportunities.
- Support process optimization and continuous improvement initiatives.
- Assist in developing business cases, project documentation, and management reports.
- Evaluate project performance and recommend efficiency improvements.
- Contribute to business transformation and strategic initiatives.

Stakeholder Collaboration

- Collaborate with internal departments, clients, vendors, and project stakeholders.
- Facilitate communication between project teams to ensure smooth project execution.
- Support cross‐functional collaboration and issue resolution.
- Build strong working relationships across the organization.

Qualifications

- Bachelor's degree in Business Administration, Project Management, Management, Engineering, Operations, Information Systems, or a related field.
- Fresh graduates are encouraged to apply.
- 1–3 years of experience in project coordination, PMO, business analysis, operations, or related roles is preferred.
- Strong organizational, analytical, and problem‐solving skills.
- Excellent communication and stakeholder management abilities.
- Proficiency in Microsoft Office (Excel, Power Point, Word, Outlook).
- Experience with Microsoft Project, Jira, Asana, Trello, Monday.com, Smartsheet,



or similar project management tools is an advantage.
- Familiarity with Power BI, Tableau, or data visualization tools is a plus.
- Knowledge of Agile, Scrum, Waterfall, or hybrid project management methodologies is preferred.
- CAPM, PRINCE2 Foundation, Agile, or Scrum certifications are an advantage.

Ideal Candidate

We're looking for someone who is organized, analytical, and passionate about delivering successful projects.

You are someone who:

- Enjoy managing projects, timelines, and multiple priorities.
- Think strategically while maintaining excellent attention to detail.
- Communicate effectively with stakeholders across different business functions.
- Take initiative and solve problems proactively.
- Are highly organized and able to work under pressure.
- Adapt quickly to changing priorities and project requirements.
- Continuously seek opportunities to improve processes and project delivery.
- Thrive in a collaborative, fast‐paced, and results‐oriented environment.

What We Offer

- Opportunity to work on strategic and high‐impact business projects.
- Hands‐on exposure to project management, PMO governance, and business transformation.
- Collaboration with experienced project leaders and senior management.
- Structured training, mentorship, and professional development opportunities.
- Clear career progression into:
- Project Manager
- PMO Analyst
- Senior PMO Analyst
- Program Manager
- PMO Manager
- Project Portfolio Manager
- Competitive compensation with performance‐based incentives.
- A collaborative, innovative, and growth‐oriented work environment.

Ready to build your career in project management and help deliver successful business initiatives?

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📌 Assistant Project Manager/PMO Analyst (Sydney)
🏢 Advance HER Nature Foundation
📍 Sydney