Spotlight Group is seeking a motivated Facilities Compliance Administration Officer to join our Facilities and Services team in a 12 month contract role, reporting to the Facilities Engagement and Coordination Manager. You will play a crucial role in ensuring our property portfolio remains compliant with all relevant legislation and internal/external policies.
The role is hybrid with flexible working.
What You Will Be Doing:
- Essential Service Compliance: Organise and manage compliance audits, inspections and documentation for essential services, coordinating with relevant stakeholders and authorities.
- Compliance Defect and Action Tracking: Maintain and report on the status of outstanding actions for defects and non‑conformances within the team.
- Asbestos Audits: Schedule and manage asbestos audits, ensuring compliance with regulations and tenant notification.
- Vertical Transport & Backflow: Oversee the registration and maintenance of vertical transport systems and backflow prevention devices.
- Manage Changes to Sites: Ensure processes and documents are set up or updated for new sites or tenants to maintain ongoing compliance for our sites.
About You:
- You must have at least 2+ years' experience within a Facilities Management Team.
- Strong customer service, interpersonal and communication skills—including negotiation and relationship‑building.
- Strong understanding of building compliance and maintenance.
- Proven experience in developing and delivering Standard Operating Processes within Facilities.
- Natural problem solver with an analytical approach and robust attention to detail.
- Organised and comfortable with multitasking and prioritising.
- Strong skills in Excel spreadsheets and proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
What’s in it for you?
- A dynamic work environment where creativity and innovation are encouraged.
- Being part of a passionate and talented team dedicated to delivering exceptional customer experiences.
- The opportunity to make a real impact on the success of a leading retail brand.
- Competitive salary and benefits package including career development opportunities, profit sharing, and team member discounts.
- Exposure to key senior stakeholders in one of Australia’s largest retailers.
- A culture that rewards initiative and creativity.
- Centrally located office, close to South Melbourne Market, with work flexibility.
- Team discounts, Employee Assistance Program, gym membership discounts and more.
Eligibility: You must have unrestricted working rights in Australia.
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📌 Facilities Compliance Administration Officer (Port Phillip City)
🏢 Spotlight Retail Group (SRG)
📍 Port Phillip City
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