Facilities Administrator (Temp to Perm Opportunity)

We’re partnering with a well-known FM service provider requiring a proactive Facilities Administrator to support day‑to‑day operations, contractor management, and maintenance administration and scheduling across a busy industrial client. This role is ideal for someone who enjoys coordinating works, keeping systems up to date, and ensuring facilities run smoothly and safely.

This position will initially start on a temporary basis with a strong view to onboard the right person to a permanent role. It will be a busy and dynamic role being part of an amazing team - with great experienced and mentoring leadership and a great dynamic.

The Role

You’ll work closely with the Facilities Manager to coordinate reactive and planned maintenance, manage contractor attendance, and ensure all documentation is accurate and compliant. Your day will involve:

- Logging, triaging, and allocating reactive maintenance requests through the FM system.
- Scheduling planned maintenance activities and issuing clear, accurate work orders to contractors.
- Maintaining up‑to‑date records, asset registers, service reports, and compliance documentation.
- Tracking job progress, following up outstanding works, and closing out completed tasks in the system.
- Preparing weekly and monthly FM reports covering KPIs, outstanding works, and contractor activity.
- Coordinating contractor attendance,



inductions, permits, and compliance requirements.
- Building strong relationships with internal stakeholders, providing timely updates on work status.
- Providing administrative and operational support to the Facilities Manager and broader FM team.

About You

You’ll thrive in a fast‑paced FM environment and bring a solid coordination mindset. Ideally, you’ll have:

- Experience in facilities administration, coordination, building operations, or maintenance administration/scheduling.
- Confidence working with systems, work orders, and contractor scheduling and tracking/ follow up.
- Strong organisational skills and attention to detail.
- Clear communication skills and a customer‑focused approach.
- The ability to work in a compliance‑heavy environment.

Why This Role?

This is an excellent chance to step into a stable, long‑term FM environment with genuine pathways to permanency. You’ll gain exposure to a high‑profile sites, work with an experienced FM team, and build capability across compliance, contractor management, and operational delivery.

Be part of an absolutely lovely but high-performing team with a major name in the FM service provision industry. You will gain good experience working across both hard and soft FM services, with a reputable client to build your career.

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📌 Facilities Administrator (Brisbane City)
🏢 Pinpoint Property Recruitment
📍 Brisbane City