Your Prospect

Jet Aviation is seeking an organised and detail-focused Administration Officer to support the new and existing Government Programs.

Location: Sale, VIC, AU, 3850

Flexible Work Arrangement: Onsite

Job Category: Quality & EHS

Career Level: Technicians / Crew

Requisition Id: 6277

Annual salary: AUD $75,000 plus superannuation and employee benefits.

Your Responsibilities

- Actively participating in and complying with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
- Providing general office administration support, including directing telephone calls, coordinating visitor and base-pass access, preparing meeting minutes, filing and archiving, word processing, Excel data entry, Power Point presentations, general enquiries and monthly timesheet administration.
- Purchasing and maintaining records for general site requirements, including office supplies, staff amenities, uniforms and personal protective equipment, in accordance with company procedures and financial delegations.
- Ensuring employee time registration is entered and confirmed daily within the enterprise resource planning system.
- Completing time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
- Assisting the Human Resources Manager with recruitment and onboarding activities as required.
- Completing corporate credit-card coding and supporting the accurate allocation of expenses.
- Creating, managing and closing enterprise resource planning work orders.
- Maintaining local registers, including the asset, facilities key, postal and uniform registers.
- Coordinating local travel arrangements, including accommodation, hire cars, flights and expense claims, in accordance with company procedures, contract requirements and budget limitations.
- Supporting deployments and rescue activities in accordance with applicable contract guidelines and company procedures.
- Preparing customer quotations, invoices and detailed summaries in accordance with complex contract-pricing mechanisms, including indexation and monthly performance calculations.
- Processing internal invoicing between INTRA, INTER and intercompany groups, including aircraft-maintenance accruals and other special projects.
- Completing time-critical end-of-month finance and operational reporting for Directors, the Senior Vice President and Finance Manager.
- Processing supplier invoices accurately and within required timeframes.




- Managing confidential financial and contractual information within the company document-management system.
- Providing a high level of service to customers, contract stakeholders and internal business partners.
- Providing administration support across Government Programs departments during periods of leave or increased workload.
- Assisting the Government Programs PMO with contract administration and business-development activities as required.
- Identifying opportunities to improve administration processes, controls and procedures, and recommending practical solutions.

What Will Help You Too Succeed

- Actively participating in and complying with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
- Providing general office administration support, including directing telephone calls, coordinating visitor and base-pass access, preparing meeting minutes, filing and archiving, word processing, Excel data entry, Power Point presentations, general enquiries and monthly timesheet administration.
- Purchasing and maintaining records for general site requirements, including office supplies, staff amenities, uniforms and personal protective equipment, in accordance with company procedures and financial delegations.
- Ensuring employee time registration is entered and confirmed daily within the enterprise resource planning system.
- Completing time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
- Assisting the Human Resources Manager with recruitment and onboarding activities as required.
- Completing corporate credit-card coding and supporting the accurate allocation of expenses.
- Creating, managing and closing enterprise resource planning work orders.
- Maintaining local registers, including the asset, facilities key, postal and uniform registers.
- Coordinating local travel arrangements, including accommodation, hire cars, flights and expense claims, in accordance with company procedures, contract requirements and budget limitations.
- Supporting deployments and rescue activities in accordance with applicable contract guidelines and company procedures.
- Preparing customer quotations,



invoices and detailed summaries in accordance with complex contract-pricing mechanisms, including indexation and monthly performance calculations.
- Processing internal invoicing between INTRA, INTER and intercompany groups, including aircraft-maintenance accruals and other special projects.
- Completing time-critical end-of-month finance and operational reporting for Directors, the Senior Vice President and Finance Manager.
- Processing supplier invoices accurately and within required timeframes.
- Managing confidential financial and contractual information within the company document-management system.
- Providing a high level of service to customers, contract stakeholders and internal business partners.
- Providing administration support across Government Programs departments during periods of leave or increased workload.
- Assisting the Government Programs PMO with contract administration and business-development activities as required.
- Identifying opportunities to improve administration processes, controls and procedures, and recommending practical solutions.
- Experience in aviation, defence, government contracting or a highly regulated industry would be advantageous, but is not essential.

Why Jet Aviation?

You will join an inclusive and collaborative team working at a defence site in a fast-paced operational environment. The role provides exposure to existing and new project work, as well as opportunities to develop your administration, finance and contract-support experience.

- A competitive salary package and employee benefits.
- Access to digital learning applications and professional-development resources.
- Discounts with more than 100 major retailers.
- An annual influenza vaccination program.
- Access to a global aviation network and long-term career opportunities.
- Wellness initiatives and learning programs.
- A values-based and ethical working environment.

Pre-employment Requirements

- Pre-employment medical assessment, including functional-capacity assessment and drug-and-alcohol testing.
- National Police Check and/or Criminal History Check.
- Numeracy and literacy assessment.
- Computer skills assessment.
- Working with Children and Young People — Blue Card verification, where applicable.
- Right-to-work verification for Australia.
- Security-clearance requirements applicable to the role and work location.

Jet Aviation is an equal-opportunity employer. We encourage applications from suitably qualified candidates who can contribute to a safe, inclusive and high-performing workplace.

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📌 Administration Officer (Australia)
🏢 Jet Aviation
📍 Australia