Empire Nightclub & Platinum Bar & Lounge are two of the Gold Coast’s leading nightlife venues. We’re looking for an organised, proactive and trustworthy Operations & Finance Coordinator to help keep our businesses running efficiently behind the scenes.
This is not a traditional administration role. You’ll be responsible for ensuring our financial and operational systems stay organised, allowing management to focus on growing the business.
Responsibilities Finance Administration
- Upload invoices and receipts into Xero daily
- Ensure all supplier invoices are received and correctly filed
- Match receipts with transactions
- Liaise with our external bookkeepers
- Prepare weekly payroll information
- Process payroll files once approved
- Monitor outstanding supplier invoices
- Assist with GST and compliance requirements
- Reconcile daily venue takings
Operations
- Maintain employee files
- Assist with onboarding new staff
- Create employment paperwork
- Order venue supplies
- Track maintenance requests
- Manage company email inboxes
- Keep business records organised
- Schedule meetings and follow up outstanding tasks
Reporting
Provide management with a weekly report including:
- Has strong Xero experience
- Has experience in bookkeeping or accounts administration
- Is highly organised
- Has excellent attention to detail
- Can work independently
- Is confident following up managers and suppliers
- Has strong communication skills
- Maintains confidentiality
- Hospitality experience is an advantage
What We Offer
- Full-time stable employment
- Work with two growing hospitality businesses
- Modern office workplace
- Opportunity to grow into an Operations Manager role
- Competitive salary based on experience