NHOA Energy Australia is seeking an organised and proactive Document Controller to support our Battery Energy Storage System (BESS) project delivery teams and our Australian offices. You'll work closely with Project Managers and Project Engineers to deliver projects to scope, time, and budget while managing project documentation and gaining experience working on renewable energy projects.

Key Responsibilities Project Delivery Support

- Support Project Managers in delivering assigned BESS projects to scope, time, and budget
- Coordinate with staff and subcontractors to align, collect and share project documentation
- Support project handovers between business development, project execution and service teams and to the client

Documentation & Communication Management

- Maintain and organise project files, documentation, and records using Document Management Systems (Share Point, Aconex, InEight, Autodesk Docs/Autodesk Forma, 3DExperience, etc.)
- Manage the Execution Deliverable Register and track submission of project deliverables
- Format and distribute general business and project documentation such as reports, presentations, and correspondence
- Coordinate document reviews, approvals, and version control processes
- Maintain project filing systems in accordance with NHOA standards and contractual requirements
- Create templates for digital quality checklists

Meeting Management & Documentation

- Organise and coordinate meetings
- Lead project meeting minute taking, ensuring accurate capture of decisions and actions
- Maintain and update project meeting Action Registers, tracking completion and accountability
- Prepare meeting agendas and distribute supporting documentation
- Follow up on action items and ensure timely completion

Experience & Background

- 2-5 years of experience in document control, administration, or similar role
- Proven experience supporting multiple projects simultaneously in a fast-paced environment





Technical Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) with advanced Excel skills
- Experience with Document Management Systems (Share Point, Aconex, InEight or similar platforms)
- Strong document formatting, presentation, and reporting skills
- Ability to create and maintain complex spreadsheets, databases, and tracking systems

Core Competencies

- Exceptional organisational skills with strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to prioritize competing demands and manage multiple deadlines effectively
- Proactive approach
- Discretion and ability to handle confidential and commercially sensitive information

Qualifications

- Diploma or Certificate IV in Administration, IT or related field highly desirable

Desirable Qualifications

- Previous experience in engineering, construction or energy sector
- Knowledge of project delivery processes
- Experience working in a multi-cultural, international organization

What We Offer

Join NHOA Energy Australia and take on a agile role that bridges administration and project management. This position offers:

- Career Progression: Possibility to gain experience and advance into a project administrator or similar role
- Flexible Working: Hybrid work arrangement based in Perth
- Diverse Experience: Exposure to various stages of BESS project delivery, from planning through construction and commissioning
- Professional Development: Access to training and development opportunities
- Team-oriented Environment: Work with experienced project professionals and international teams
- Industry Leadership: Be part of Australia's energy transition and the expanding energy storage market
- Values-Driven Culture: Join a company committed to Safety, Transparency, Accountability, Respect, and Sustainability

NHOA Energy Australia is an equal opportunity employer committed to building a diverse and inclusive workforce.

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📌 Document Controller (Australia)
🏢 NHOA AUSTRALIA
📍 Australia