(Senior) Operations Administration Coordinator

Ebor Systems | Operations & Executive Support | Full time or Part-Time (subject to negotiation) | 12 month contract with Ebor option to extend or convert to permanent

About Ebor Systems

Ebor Systems is an industry leader in enhanced communication solutions for difficult environments. As specialists, we use data analysis, algorithm development, electronics, and user centric design to deliver cutting-edge software and hardware products to our clients.

At Ebor we value resourcefulness, excellence, trust and determination and imbue these into everything we do. We thrive on complex challenges and believe that there’s always a solution … we just have to find it!

We look for curious explorers who are keen to grow with us, love working in a collaborative environment and eager to learn from a highly skilled and experienced team, someone who is curious by nature and enjoys a challenge.

At Ebor Systems we engineer solutions to complex problems by exploiting new and existing technologies. Ebor is privately owned, located in Mile End SA and its core business is in Defence Industry (non-weaponry). We enjoy collaborating and expanding our own skills while finding a solution for our clients.

About the Role

Ebor Systems is seeking a high-performing (Senior) Operations Administration Coordinator to operate as a key enabler of business performance and a trusted support to senior leadership.

This is a pivotal role positioned as a critical link between strategy and execution, providing coordination, administration and oversight support across business operations, governance, compliance, HR administration and internal systems.

Working closely with the Operations Manager and Managing Director, you will play a central role in driving operational discipline, strengthening governance, and improving business efficiency through effective coordination and administration.

Key Responsibilities

- Act as a trusted coordination point for the Operations Manager and Managing Director, supporting the translation of business priorities into structured actions and outcomes

- Coordinate executive, client, and stakeholder interactions, including scheduling, communications,



and preparation of high-quality reports and documentation

- Oversee compliance and governance activities, including audits, policies, registers, incidents, and regulatory obligations, ensuring accuracy and timeliness

- Maintain and continuously improve business processes, systems, and documentation to support operational efficiency and consistency

- Lead coordination of employee lifecycle including recruitment, onboarding, and offboarding, and maintain accurate employee records across payroll, training, and compliance requirements

- Oversee office and facilities operations, including vendor and supplier management, to ensure a professional and well-functioning work environment

- Coordinate meetings, training sessions, and internal events, including agendas, minutes, logistics, and travel support as required

- Maintain document control and records management systems, ensuring business-critical information is current, accessible, and compliant

- Provide oversight support to financial administration processes, including payment reviews, timekeeping, leave tracking, and expense management

About You

You are a proactive, highly organised operator who takes ownership, anticipates needs, and delivers outcomes.

You will bring:

- Proven experience operating at a senior level in a similar capacity

- Experience supporting senior leaders and working across business operations

- Excellent organisational skills with the ability to manage multiple functions and competing priorities with minimal direction

- Be self-motivated, and have a positive view of teamwork and collaboration

- Strong professional judgement, initiative, and a solutions-focused mindset

- Excellent verbal and written communication, presentation, and interpersonal skills

- A strong focus on structure, process, and continuous improvement

- High attention to detail, proactive and discretion





Essential Requirements

- Be an AUSTRALIAN citizen (non-citizens will NOT be considered due to the nature of our work)

- Be eligible and willing to obtain an Australian Government Security Clearance and retain that clearance while employed by Ebor Systems

- Eligibility requirements can be found at https://www.agsva.gov.au

- Previous experience as an Office Manager, Operations Coordinator, Administration Manager or in a similar role

- Demonstrate an ability to take ownership of the role and its responsibilities

- Strong computer skills and knowledge in Microsoft Office suite (Outlook, Word, Excel, SharePoint, File Explore, Teams)

Desirable Requirements

- Diploma or related qualification in Business Administration, Management or related field

What We Offer

- Super Guarantee + 1% + Super Salary Sacrifice option with up to 2% matching contribution by Ebor

- Flexible working arrangements based on core hours 10:00 to 15:00

- Access to an Employee Assistance Program (EAP)

- Opportunity to work in a highly technical, innovative, and collaborative environment

Our Values

Trust - our people care deeply in the trust placed in us

Excellence - we take great pride in our attention to detail

Resourceful - creative thinking based on meticulous investigation

Determined - fearlessly navigating complex problems

Why Join Ebor Systems?

This is a unique opportunity to step into a high-impact operations role where your work directly supports leadership decision-making, operational excellence, and organisational growth.

You won’t just be keeping things running - you’ll be helping shape how they run.

If you are curious to explore this exciting opportunity with us, please submit your CV and a cover letter addressing the following questions by clicking 'Apply' now!

- Describe a role where you coordinated multiple business functions and outline your key responsibilities.

- What business systems or platforms have you used for document control, records management, compliance, or business administration?

- Provide an example of a process improvement or coordination initiative you implemented or contributed to, and describe the outcome achieved.

📌 (Senior) Operations Administration Coordinator (Adelaide)
🏢 Ebor Systems
📍 Adelaide