Job Description

- Permanent part time, 26 hours per week, Fitzroy location
- Friendly & supportive team
- Excellent benefits including salary packaging

About the Role

Provide administrative support to the Scleroderma research Team to ensure the effective and efficient running of the research program including clinical trials and national Scleroderma registry.

Responsibilities

- Process financial requests and invoicing
- Assist with data entry and data cleaning for the national registry
- Manage finances and track payments for the registry
- Co‑ordinate blood collection across sites
- Assist with ethics reports and applications
- Enter data into ASIG database, including quality of life survey results, patient annual visits, and corrections from data cleaning exercises
- Download and upload HRCT scans to the ASIG HRCT repository; assist in data cleaning by identifying inconsistencies and missing data
- Assist in the management of ASIG finances using Xero by reconciling transactions, generating invoices, updating budgets and preparing profit and loss reports
- Organise payment of invoices using internet banking and monitor finances in multiple bank accounts and cost centres
- Generate financial reports from a St Vincent’s cost centre and organise reimbursements
- Prepare financial information for the ASIG book‑keeper (quarterly) and auditors (annually)
- Assist with submission of annual reports and amendments to local ethics committees
- Prepare and ship blood collection packs to sites; manage cataloguing, storage and shipment of serum and DNA samples to a central repository




- Prepare minutes from meetings of the three committees associated with ASIG
- Assist in the design and content development of an ASIG website
- General administrative tasks as required
- Assist with clinical trials in department as requested, including audit and monitoring processes, invoicing drug companies for attendance, reimbursement of clinical trial cost of patients, dropping off patient blood samples and organising courier collections, maintaining clinical site files, assisting with preparation of blood collection packs and paperwork for study visits, and entering data from clinical trial visits to electronic software

Qualifications

- Excellent computer skills and knowledge of simple accounting processes
- Valuable knowledge of medical terminology
- Demonstrated experience managing and analysing data using STATA
- Knowledge, experience and ability to provide a broad range of administrative functions
- Demonstrated highly developed organisational skills
- Attention to detail
- Ability to work autonomously and as part of a team
- Demonstrated highly developed written, communication and interpersonal skills
- Ability to determine workload priorities and meet deadlines




- Highly proficient computer skills using Microsoft Office (Word, Excel, Access, Outlook)
- Commitment to St. Vincent’s Health and the values of the Sisters of Charity
- Preferred: Undergraduate degree in science or applied science
- Preferred: Some experience with STATA

Benefits

- A focus on wellbeing initiatives, with regular events and programs
- Confidential, solutions‑focused employee counselling
- A healthy work/life balance encouraged
- Access to Fitness Passport – a choice of fitness facilities
- Salary packaging – increase take‑home pay
- Work location close to public transport, cafes and carparks
- Discounts and promotions available through our Foundation
- Regular opportunities for professional development to reach career goals
- Culture of continuous improvement

EEO Statement

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Application

- Please attach your resume and cover letter to your application.

Reconciliation Action Plan

At St Vincent’s we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit svha.org.au/about-us/reconciliation or contact

Closing Date

22 July :59pm

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