Healthyroo is a growing Australian health and wellness brand and manufacturing services provider operating in Sydney and servicing clients internationally. We develop, manufacture and distribute nutritional products while providing contract manufacturing, product development and packaging services for other health, wellness and consumer brands.

Our business operates across product development, manufacturing, sales, marketing, customer service, quality assurance, warehousing and logistics. Our culture is collaborative, fast-paced and focused on delivering excellent service to our customers and manufacturing partners.

Role Description

Healthyroo is a growing Australian health and wellness brand and manufacturing services provider operating in Sydney and servicing clients internationally. We develop, manufacture and distribute nutritional products while providing contract manufacturing, product development and packaging services for other health, wellness and consumer brands.

Our business operates across product development, manufacturing, sales, marketing, customer service, quality assurance, warehousing and logistics. Our culture is collaborative, fast-paced and focused on delivering excellent service to our customers and manufacturing partners.

Role Description

The Office Administrator will support the day-to-day administration of Healthyroo and our manufacturing services business. This is an office-based position , and applicants must be able to work from our office in Greater Western Sydney .

The role will help keep the office organised, maintain accurate business records and coordinate communication between customers, suppliers, production staff and management.

We are looking for someone who is well educated, highly organised and genuinely knowledgeable about the health and wellness industry. The successful candidate should have a strong understanding of social media, emerging consumer trends and the broader holistic health market.

This person should be comfortable researching new products, ingredients, brands and market trends and using that knowledge to support the administrative, customer service and marketing functions of the business.





Key Responsibilities

- Managing incoming phone calls, emails and general business enquiries
- Preparing quotations, purchase orders, invoices and customer documents
- Maintaining digital filing systems, customer records and administrative databases
- Assisting with customer orders, manufacturing projects and delivery coordination
- Communicating with suppliers regarding ingredients, packaging, pricing and delivery timeframes
- Supporting production scheduling and ensuring required documents are available before manufacturing
- Coordinating freight, couriers and domestic or international shipments
- Assisting with stock records, office supplies and equipment requirements
- Preparing reports, spreadsheets, presentations and meeting notes
- Scheduling meetings and maintaining management calendars
- Supporting the onboarding of new manufacturing clients
- Collecting product, packaging, artwork and compliance information from customers
- Assisting the quality and manufacturing teams with specifications, certificates, batch records and supporting documents
- Following up with customers, suppliers and internal team members regarding outstanding actions
- Monitoring social media, health and wellness trends, competitor activity and emerging product categories
- Assisting with social media planning, basic content coordination and marketing administration
- Researching ingredients, products, brands and developments within the holistic health market
- Supporting projects, events, trade shows and business travel
- Maintaining confidentiality and ensuring the office operates efficiently and professionally

Qualifications and Experience

- Must be available to work from an office in Greater Western Sydney
- A strong educational background,



ideally with tertiary qualifications in business, marketing, health sciences, nutrition, communications or a related field
- Previous experience in office administration, customer service, operations support, marketing administration or a similar role
- Genuine knowledge of and interest in health, wellness, nutrition and holistic health
- Strong understanding of social media platforms, digital content and current consumer trends
- Ability to identify emerging trends across supplements, functional foods, wellness products and lifestyle brands
- Strong organisational and time-management skills
- Excellent written and verbal communication
- High attention to detail and confidence working with numbers, documents and spreadsheets
- Proficiency with Microsoft Office or Google Workspace, including Word, Excel, Gmail and Google Drive
- Ability to prepare qualified emails, quotations, reports and customer documents
- Confidence communicating with customers, suppliers and internal production teams
- Ability to research unfamiliar products, ingredients and market categories
- Ability to manage multiple priorities and follow up tasks without constant supervision
- Experience in food manufacturing, supplements, consumer goods, logistics or e-commerce would be advantageous
- Experience with social media coordination, Canva, content planning or digital marketing would also be beneficial

Personal Attributes

We are looking for someone who is:

- Intelligent, curious and commercially aware
- Passionate about health, wellness and holistic living
- Organised, reliable and highly attentive to detail
- Confident using social media and staying across current trends
- Friendly and professional when dealing with customers and suppliers
- Proactive rather than reactiveComfortable working in a fast-moving and growing business
- Confident asking questions and following up with others
- Able to work independently while contributing positively to the wider team
- Interested in growing with the company and taking on greater responsibility over time

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📌 Executive Office Administrator (Manly)
🏢 Healthyroo
📍 Manly