Administration Officer (Curriculum Support), School of Medicine

Fremantle Campus
Part-time or Full time opportunity (0.5-1.0), Continuing Contract

Friendly and collaborative work environment

Rewarding opportunity offering career development

Level 4 from $76,583+ 15.00% super

About the role

You will provide administrative and logistical support for curriculum delivery, including coordination of teaching activities, meetings, and events, general office support, and maintaining shared spaces.

Key Responsibilities

- Provide effective administrative support to academic staff.
- Assist with the delivery of the Doctor of Medicine curriculum and associated materials.
- Format the curricular material and documents.
- Coordinate the logistics of the School's lecturer program.
- Assist with the School's procurement process and invoice payments for Finance.
- Maintain student attendance for each compulsory component.
- Organise meetings and events.
- Coordinate academic room bookings.
- Provide secretarial support to committees as required.
- Provide regular reception support and backup support to other administrative staff within the School during peak and vacation periods.

Qualifications, skills & experience

- Completion of a Diploma level qualification with relevant work‑related experience; and/or an equivalent combination of relevant experience/training.
- Demonstrated administrative experience, preferably in tertiary or other education sectors.




- Demonstrated experience providing secretarial support for committee meetings, including the preparation and delivery of agendas, minutes and associated documents.
- Demonstrated competency in various software packages including the Microsoft Office Suite, Adobe, timetabling programs (e.g., Celcat) and Learning Management System (e.g., Blackboard).
- Highly developed communication and interpersonal skills with a strong customer focus.
- Strong analytical skills enabling the identification and resolution of issues.
- Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Benefits

- Fitness Passport on offer.
- Generous training and development opportunities.
- Friendly and collaborative working environment.

EEO Statements

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Applicants are expected to have current and valid work rights in Australia.

The successful candidate will be required to complete a self‑declaration regarding Gender‑Based Violence (as required by the National Code) as part of the pre‑employment process. For more information on this please refer to our website.

Applications closing date: 5 August 2026

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📌 Administration Officer (Curriculum Support), School of Medicine (Fremantle)
🏢 University of Notre Dame
📍 Fremantle