Administration Officer (Part-Time, In-Centre)

Sunshine Coast | Vitality Movement Centre, BirtinyaJoin a growing Sunshine Coast clinic and be the first point of contact for our clients.

Full-time, stable role with opportunities to grow.

About the Role

We're looking for an Administration Officer to join our Sunshine Coast clinic.

As the first point of contact, you'll play a key role in creating a positive experience for every client while supporting the day‑to‑day operations of a busy allied health clinic.

You’ll work closely with our clinicians and admin team to keep things running smoothly.

Key Responsibilities

Client Experience

- Manage incoming calls, emails, and enquiries
- Book and coordinate appointments across clinicians
- Maintain a calm, organised, and welcoming clinic environment

Administration

- Manage clinician diaries and scheduling
- Process payments, invoices, and billing enquiries (NDIS, Medicare, private)
- Support referral intake and direct enquiries appropriately
- Assist with client communications and documentation
- Maintain accurate records in systems such as Splose
- General admin including data entry, inbox management, and stock

About You





- Minimum 2+ years of previous reception, administration, or customer service experience required
- Confident using Microsoft Office and client management systems
- Healthcare, allied health, or NDIS experience highly regarded

Certifications:

- Valid NDIS Worker Screening Check, or willingness to obtain
- Police Check completed within the last 3 months, or willingness to obtain
- Full working rights in Australia
- Medicare Provider Number, or willingness to obtain

You are:

- Friendly, skilled, and approachable
- Highly organised with strong attention to detail
- Able to manage competing priorities in a busy environment
- Proactive and team-focused
- Someone who genuinely enjoys helping people

What We Offer

- Part-time, in‑centre role at Vitality Movement Centre
- Supportive multidisciplinary team environment
- Ongoing training and development opportunities
- No shift work or on‑call requirements
- Access to EAP and staff benefits
- Opportunity to grow within a developing Sunshine Coast service

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