Commercial Collective is a fast-paced commercial real estate business in an exciting phase of growth. We're looking for an organised and proactive Team Assistant to support our Sales & Leasing team and help keep everything running smoothly as we continue to grow.

You'll become an important part of a cooperative, high-performing team where your organisation, attention to detail and initiative will be valued every day. If you enjoy working behind the scenes, take pride in producing high-quality work and thrive in a busy environment, we'd love to hear from you.

About the Role

This is a busy, hands-on role at the heart of our Sales & Leasing team. You'll play an important part in ensuring property campaigns run seamlessly by coordinating documentation, marketing, compliance and day-to-day administration.

Working closely with our agents, clients and industry professionals, you'll help keep campaigns on track, maintain accurate records and ensure every detail is delivered to a consistently high standard.

No two days are the same, making this an ideal role for someone who enjoys variety, takes ownership of their work and loves being part of a supportive team.

What You'll Be Doing

As our Team Assistant, you'll be responsible for:

- Preparing, proofreading and distributing documentation including appraisals, agency agreements, vendor reports and correspondence
- Managing listing accuracy, compliance documentation and campaign readiness
- Coordinating marketing materials, photography, signboards, advertising bookings and campaign schedules
- Liaising with photographers, solicitors, conveyancers, auctioneers,



clients and internal team members
- Maintaining CRM accuracy, updating databases and managing key registers
- Responding to enquiries and providing exceptional support to clients and colleagues
- Assisting with auction preparation, documentation and vendor communications
- Supporting the onboarding and ongoing success of new Property Coordinators and Sales & Leasing team members
- Providing day-to-day administrative support to ensure the team operates efficiently and campaigns progress smoothly

About You

We're looking for someone who is:

- Professional, approachable and confident communicating with a wide range of people
- Highly organised with excellent time management skills
- Detail-oriented, accurate and committed to delivering work to a high standard
- Proactive, resourceful and able to anticipate what needs to happen next
- Adaptable and able to manage changing priorities in a fast-paced environment
- Confident using Microsoft Office, CRM systems and learning new technology
- A positive team player who enjoys supporting others and contributing to shared success

Skills & Experience

- Previous experience in an administrative support or team assistant role




- Strong document preparation, formatting and data entry skills
- Proficiency in Microsoft Office, including Word, Excel and Outlook
- Excellent written and verbal communication skills
- Strong organisational, multitasking and time management abilities
- Confidence liaising professionally with clients and stakeholders
- Sound numeracy skills and basic accounting ability
- A professional phone manner and presentation
- Experience in real estate or property administration
- Familiarity with CRM systems and property listing platforms
- Understanding of sales and marketing campaign processes
- Experience preparing auction or vendor documentation

Why Join Commercial Collective?

At Commercial Collective, we're proud of the culture we've built. We're collaborative, supportive and genuinely enjoy working together. We value professionalism, fresh thinking and strong relationships, and we invest in our people by providing the tools, support and opportunities they need to do their best work.

When you join our team, you'll enjoy:

- A contemporary office across from Newcastle Harbour, just a short walk from the beach
- Quarterly KPI bonus opportunities
- A supportive, collaborative and high-performing team environment
- Ongoing learning and development opportunities

Apply Now

If you're looking for a role where your organisation, initiative and attention to detail will be valued, we'd love to hear from you. Contact our Executive Operations Manager, Kirsty Ford for a confidential chat.

#J-18808-Ljbffr

📌 Team Administration Assistant (Newcastle City Council)
🏢 Commercial Collective
📍 Newcastle City Council