Fenix Resources Ltd (ASX: FEX) is a fully integrated mining, logistics and port services business operating in Western Australia’s Mid-West. With a current production rate of over 4 million tonnes of iron ore per annum and a clear pathway to 10Mtpa, Fenix is building a long-term, sustainable operation.

Job Description

Role

Administration Assistant

Location

Perth CBD

Type

Permanent, Fulltime – Monday to Friday

The Administrative Assistant plays a key support role to the Senior Executive Assistant, ensuring the smooth day-to-day operation of our modern Perth CBD offices. Located just a short 500m walk from Elizabeth Quay Train Station, our offices offers access to excellent facilities including a complimentary gym, pool access, and quality end-of-trip amenities, creating a convenient and enjoyable work environment.

This position is responsible for maintaining a professional, well‑organised, and welcoming office setting while assisting with administrative coordination, meetings, travel, and site visit requirements. Working closely with the Senior Executive Assistant, this role requires a high level of organisation, initiative, and attention to detail, with a strong focus on supporting executive priorities and office efficiency.

Key Responsibilities

Executive & Office Support

- Provide day-to-day administrative support to the Senior Executive Assistant.
- Assist with the coordination and preparation of internal and external meetings.
- Ensure meeting rooms are presented to a high standard (clean, set up, and reset post meetings).
- Assist with meeting logistics including catering, room bookings, and equipment setup.
- Collect coffees for Board Meetings and other meetings as required.

Travel Coordination

- Assist with coordinating travel arrangements including flight bookings, accommodation, and itineraries.




- Support the Senior Executive Assistant in managing changes to travel plans and ensuring seamless logistics.

Front of House & Office Coordination

- Act as the first point of contact for visitors, including answering the doorbell and greeting guests professionally.
- Manage incoming deliveries and coordinate distribution of goods across the office.
- Maintain a tidy, organised, and well-presented office environment at all times.

Office Supplies & Stock Management

- Manage ordering and replenishment of office supplies including stationery, kitchen items, and general consumables.
- Coordinate and manage stock deliveries and ensure appropriate storage.
- Monitor stock levels and proactively reorder as required.

Catering & Office Engagement

- Coordinate catering for meetings including lunches and refreshments.
- Organise office events such as birthday morning teas and team celebrations.
- Ensure kitchen and shared spaces are maintained to a high standard.

Charter & Site Visit Coordination Support

- Assist the Senior Executive Assistant in the coordination of charter flights for site visits.
- Assist with booking ground transport including vehicles.
- Support communication and coordination between the Perth office and operational teams across our mining, logistics, and port operations.
- Assist in preparing detailed schedules and itineraries.
- Assist with preparing welcome kits and documentation.




- Assemble welcome packs including corporate documents and branded items (polo, cap, notebook, pen, water bottle).
- Ensure all materials are accurate and professionally presented.

General Administration

- Assist with ad-hoc administrative tasks as required.
- Support data entry, document preparation, and coordination tasks.
- Provide general administrative support across multiple teams, including document preparation, printing of drawings, and coordination with operations and project personnel.
- Support calendar management, meeting scheduling, and administrative coordination for senior leaders, including the COO and CDO, while liaising with stakeholders across the business.

What We’re Looking For

- Minimum of 10 years' experience
- Has extensive experience as an Administrative Assistant similar role, with a demonstrated ability to support senior leaders and contribute to the smooth operation of a professional office environment.
- Values simplicity and can find practical ways to improve processes and save time.
- Enjoys working as part of a team and takes ownership of their responsibilities.
- Communicates openly, professionally, and with integrity.
- Takes initiative and looks for opportunities to improve how things are done.
- Takes pride in creating a positive experience for colleagues, visitors, and stakeholders.

What's On Offer

- Brand new CBD office in a modern building, just 500m from Elizabeth Quay Train Station and Bus Port.
- Free gym and pool access, plus high-quality end-of-trip facilities.
- A professional, values-driven team environment working alongside experienced leaders.
- Strong stability and genuine long-term growth opportunities as the business expands.

#J-18808-Ljbffr

📌 Administrative Assistant (Perth)
🏢 Fenix
📍 Perth