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Permanent Part Time, up to 72 hours per fortnight

Managers & Administrative Workers Grade 2 ($33.78 p/h, excludes allowances)

Junior rates apply to employees aged under 19 years

Are you highly organised, detail-oriented, and passionate about delivering efficient procurement solutions? We are looking for a Procurement Officer to play a vital role in supporting our organisation’s procurement activities across two interconnected areas: Contracts Management and Supply Services. This dynamic position is central to ensuring compliance with procurement standards, streamlining processes, and providing exceptional administrative and operational support within a complex healthcare environment.

In this role, you will manage contract registers, assist with tender documentation, and monitor compliance timelines, while also handling purchase requests, invoice matching, and fleet services. You’ll work closely with internal and external stakeholders to deliver customer-focused service and contribute to continuous improvement initiatives.

If you thrive in a fast-paced environment, have strong analytical skills, and enjoy building collaborative relationships, this is an excellent opportunity to make a meaningful impact. Join us and help drive efficient, compliant, and innovative procurement outcomes that support our organisation’s mission and values.

Qualifications

Our preferred candidate will be able to demonstrate that they have:

- Advanced Microsoft Office skills, especially Word and Excel.
- Procurement experience including tender preparation, maintaining purchase orders and receipting (experience in a healthcare or government department setting desirable)




- Strong written communication, producing clear, professional reports and correspondence.
- Ability to manage confidential information with discretion and integrity.
- Reliable and skilled approach to work.
- Accurate minute-taking, capturing key discussions and decisions.
- Strong organisational and time management skills, with the ability to meet deadlines and manage competing priorities.

Advantageous Qualifications

The following experience/qualifications would be considered advantageous:

- Experience with data entry and contract management systems;
- Business Administration qualification (Cert III/IV or Diploma) or 2+ years relevant experience;
- Knowledge of FMIS Oracle or similar systems;
- Minimum 2 years in healthcare or similar administrative setting. Desirable;
- Familiarity with Health Share Victoria and government procurement frameworks (ICN, LIDP, Modern Slavery, Social Procurement);
- Understanding of privacy legislation and document control practices;
- Ability to engage effectively with executives and key stakeholders.

IMPORTANT

Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.

About our organisation





The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

Benefits

- Flexible working arrangements
- Access to employee assistance program
- Salary packaging
- Free Parking.

EEO Statement

As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.

We acknowledge the traditional owners of the land on which our services are located, and we pay our respects to Elders past, present and future. We are committed to achieving culturally safe health practices for Aboriginal and Torres Strait Islander people. As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disabilities. We are committed to providing all children with a positive experience of healthcare, where the safety and wellbeing of children is everyone’s responsibility.

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📌 Procurement Officer (Warragul)
🏢 West Gippsland Healthcare Group
📍 Warragul