Underground Power Development (UPD) is seeking an experienced Project Coordinator / Administrator to support our underground electrical and telecommunications teams. This is a permanent full‑time position based in our West Perth offices.

As the Project Coordinator / Administrator, you will provide high‑paced project management support for our team, covering the end‑to‑end process from stakeholder management, quoting, project coordination to completion for a program of works.

Responsibilities

Determining Project Scopes and Quoting

- Collaborate with internal and external stakeholders to define project scopes and objectives.
- Document detailed project requirements and deliverables and ensure project scope aligns with stakeholder expectations and business goals.
- Prepare and send accurate quotes to the relevant parties for all services requested.
- Document and manage the acceptance process of quotes from stakeholders.
- Assist in the preparation of project proposals and presentations.

Stakeholder Engagement, Communication and Management

- Accurately identify stakeholders’ needs and demonstrate effective interpersonal skills and integrity.
- Develop and maintain stakeholder communication by providing regular updates on project progress and milestones to keep stakeholders informed and engaged.
- Address and resolve any stakeholder concerns or inquiries promptly and professionally.
- Draft and send formal communications to stakeholders, including quotations, emails, letters, and reports.
- Prepare and distribute project communication materials, stakeholder status reports,



and meeting minutes (when required).

Documentation, Reporting and Database Management

- Maintain accurate records of all communications, submissions and approvals within internal systems (database and email).
- Ensure records are easily accessible and well‑organised for future reference.
- Prepare regular project status reports for stakeholders and management.
- Update project documentation to reflect the current status of applications and technical drawing submissions.
- Manage, continuously improve and innovate project administrative systems.
- Ensure accurate and timely data entry into UPD Internal Database.

Application for Services and Lodgement of Documentation

- Apply for services under agency agreements on behalf of clients.
- Gather necessary information and documentation from clients to complete service applications.
- Submit applications and follow up with agencies to ensure timely processing.
- Keep clients informed about the status of their applications and any required actions.
- Compile technical drawings and other documents for submission.
- Submit technical drawings to relevant authorities or stakeholders for final sign‑off.
- Track and manage the approval process,



addressing any feedback or required revisions.
- Communicate approval status and feedback to technical staff and clients.

Qualifications

- 5+ years’ experience in a project engineering or utilities/communication provider coordination role for small to large‑scale projects.
- Qualification in project management, business administration or a related discipline, or extensive and demonstrated practical industry experience.
- Strong organisational and multitasking skills.
- Proficiency in project management tools and Microsoft Office.
- Excellent communication and interpersonal skills, both verbal and written.
- Detail‑oriented with a focus on accuracy and quality.
- Solid written and technical skills, with an innovative approach to technical problem‑solving and continuous improvement.
- Experience managing contractual correspondence across project delivery.
- Working with a cross‑skilled project team to deliver.
- Proof of right to work in Australia and a valid passport.

About Us

UPD is a specialist electrical engineering company that provides power and communication infrastructure planning solutions and designs for interconnection into Western Power and Horizon Power networks. With over 30 years of experience, we have completed thousands of projects, including subdivisions, street lighting and undergrounding of poles and wires throughout Western Australia. We offer a range of electrical engineering and drafting services wherever underground power is needed.

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📌 Project Coordinator / Administrator (Perth)
🏢 Underground Power Development
📍 Perth