Site Administrator | Large-Scale Construction Project | Newcastle West | 6-Month Contract

Our client, a well-established construction company delivering a major project in Newcastle West, is seeking an experienced Site Administrator to join their team on a 6-month temporary contract, with potential for extension based on project timelines.

This is a great opportunity for an administration professional with construction industry experience to support a large-scale site team through a critical delivery phase.

About the Role

Reporting to the Site/Project Manager, you'll be the administrative backbone of the site office — keeping documentation, compliance, and communication running smoothly so the project team can focus on delivery.

Key Responsibilities

- Manage site-based administrative functions including document control, filing, and record-keeping
- Coordinate subcontractor inductions, sign-in registers, and site attendance records
- Assist with WHS documentation, SWMS collection, and compliance tracking
- Process purchase orders, invoices, and liaise with the finance team
- Coordinate deliveries, plant hire bookings, and supplier correspondence




- Maintain project files, drawings registers, and correspondence logs
- Support the Site Manager and Project Manager with reporting and meeting minutes
- Handle general site office duties including phones, mail, and visitor management

About You

- Previous experience as a Site Administrator, Contracts Administrator, or Project Administrator within construction (essential)
- Robust working knowledge of site-based compliance and WHS documentation
- Proficiency in MS Office; experience with construction management software (e.g. Procore, Aconex, or similar) highly regarded
- Excellent organisational skills and attention to detail
- Ability to work autonomously in a fast-paced site environment

What's on Offer

- Competitive hourly rate + superannuation
- 6-month contract with potential for extension
- Immediate start available
- Join a high-profile project in the Newcastle West area
- Supportive site team setting

Apply now with your CV to be considered for this opportunity.

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📌 Site Administrator (Newcastle City Council)
🏢 Cox Purtell
📍 Newcastle City Council