Executive Assistant to the Chairman

We are delighted to partner with our client, a Private Investment Group with diverse interests. We are seeking a highly motivated Executive Assistant with extensive experience to support the Chairman, recognised as an outstanding and accomplished businessman/entrepreneur. This role will also provide PA support to the Chairman and his family.

Responsibilities

- Diary management – extensive and complex inbox, communications and management ensuring all incoming correspondence, emails and files are addressed.
- Maintain a functional filing system.
- Reconciliation and claiming of travel expenses, credit card administration, oversight & reconciliation.
- Collation of board papers in a timely manner.
- Complex personal and business financial management and liaising with the CFO.
- Arrange extensive domestic and international travel and accommodation including coordination of private travel and family schedules.
- Personal admin/banking including reconciling and arranging payment of invoices; liaising with Private Bankers.
- Management of large private car collection, including insurance, registrations, club permits etc.
- Management and compilation of detailed records and reporting.
- Responsibility for maintaining contracts with service providers for the Company’s telecommunications services (mobile phones, internet and landlines).




- Effective engagement and managing relationships with the Chairman’s publicly listed company, senior executives, leadership team and internal and external stakeholders.
- Build and manage relationships with high net worth contacts both domestic and international.
- Assistance in administration of Family’s philanthropic activities.
- Undertake and manage other ad hoc administrative and support tasks as requested and support relevant activities and projects.

Key Competencies & Qualifications

- Excellent literacy and communication skills – both written and oral.
- An ability to anticipate needs of others and respond in a positive and proactive manner.
- Solid attention to detail and accuracy.
- High level organisational / time management skills.
- 3 years’ experience in a similar role involving multiple stakeholders.
- Advanced MS Office skills.
- A current driver’s licence is required.

Additional Information

This is a rare opportunity to work closely with one of Australia’s most respected business leaders in a diverse and rewarding role. You will become a trusted member of a highly successful family office where loyalty, discretion and excellence are highly valued.

This position attracts an outstanding salary package!

Please note, this role is based fulltime in the office.

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📌 Executive Assistant to Chairman (Melbourne)
🏢 @
📍 Melbourne